Business Office Manager Premier Estates Of Pawnee

Business Office Manager

Premier Estates of Pawnee

Job position

Working at Arboreta Healthcare is more than a job. Our team members are the heart and soul of our facilities, providing our patients and residents with compassionate care, attention, and a sense of belonging to a community of 34 facilities and 3100 employees. We are looking for a Business Office Manager to join our team at Premier Estates of Pawnee!

POSITION SUMMARY

Payroll Duties

• Maintain Neat and accurate employee records/files and keep secure

• Ensure all timecards are coded appropriately in Paycor

• Follow up on all missed punches in Paycor

• Review timecards for accuracy daily for missed punches, exceptions and needed adjustments • Approve timecard punches timely at end of each pay period

• Review preprocess report for accuracy of hours, wage, deductions, PTO, insurance deductible and coding to correct department

• Approve and submit preprocess after administrator approval

• Complete Unemployment Separation Requests timely

• Employment verifications

• DHHS income verifications

• Submit garnishments for processing and file in employee file

• Assist employees with questions and concerns related to payroll or benefits

Accounts Payable Duties

Analyzes and processes accounts payable in a timely manner.

• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

• Handles all vendor correspondence via phone or email.

• Investigates and resolves problems associated with processing of invoices.

• Prepares check requests, wire transfers, and ACH transactions.

• Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the AP Manager.

• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

• Files, maintains, and distributes accounting documents, records and reports.

• Assist in compiling information and preparing responses to auditors during the annual external audit.

• Assist with monitoring and reporting for the Procurement Card program.

• Performs other duties as required to support Accounting Department.

WHAT WE ARE LOOKING FOR

Qualifications including minimum skills, experience and education required include:

• Must possess as a minimum a high school diploma (AA Degree in Business Administration preferred but not necessary.)
• 2 years of experience in an accounts payable role.
• 2 years of experience using financial/accounting software packages.
• Must have knowledge of insurance procedures, contracts, etc., covering business transactions.
• Must have knowledge of office machines and equipment
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must be knowledgeable of laws, regulations, and guidelines pertaining to hospital and long-term care administrative procedures.
• Must possess the ability to plan, organize, develop, implement and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing proper administrative procedures and maintaining a sound operation.
• Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, based on whatever maturity level at which they are currently functioning.
• Must possess a working knowledge of microcomputers, input/output data, etc.

• Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills.

• Attention to detail and accuracy.

• Finance role in long term care or medical experience preferred

• Proficient in MS Word, Outlook, Excel and PowerPoint.

• Ability to multi-task.

• Ability to meet deadlines.

BENEFITS OF WORKING WITH ARBORETA:

· Medical, vision and dental insurance

· Health and wellness plans

· 401K retirement savings plan

· Paid time off accrues when you start work

· Opportunities for advancement and leadership

· Tuition reimbursement after 1 year of service

· Inspiring team and company culture

ABOUT ARBORETA HEALTHCARE:

At Arboreta Healthcare, our team members are our most important resource, and their passion for caring is critical to our success. When it comes to caring for people, every day is different, and opportunities with Arboreta are plentiful. We offer patients and their families four unique service lines, giving our team members the chance to care for people of all ages.

Our 34 facilities are located across several rural and suburban communities in Iowa, Nebraska, Texas, Florida, and Georgia.

Our mission is your mission. At Arboreta, we know that we are better together. We value our shared commitment to improving the lives of our patients and employees and recognize the character of outstanding team members.