Address
Form of workPURPOSE:
- To manage effective administrative and financial services to the school.
- To maintain a strategic financial plan that will indicate trends and requirements of the school's development plan and can be used to forecast future financial issues.
- To manage the purchase of supplies, equipment, and services.
- To develop and communicate clearly the school's development and comprehensive plan.
- To be responsible for overseeing the maintenance of buildings, grounds, and equipment.
SPECIFIC DUTIES:
- To monitor salaries and expenditures and advise the Chief Executive Officer and the Board of trustees accordingly.
- To manage the ordering of all supplies, equipment, and services.
- To develop and monitor a long-term financial strategy for the school in consultation with the Chief Executive Office and the Board of Trustees.
- To ensure hours submitted by staff are accurate and authorized.
- To prepare all financial reports due to the Federal, State, and Local Governments.
- To be responsible for negotiating new contracts for goods and services.
- To manage, supervise, and or perform required duties in the following areas:
- Develop the annual operating budget for the school.
- Financial accounting and reporting for all funds.
- General business office operations.
- Debt Service
- Fixed assets
- To prepare payroll and fiscal record-keeping including employee retirement accounts, insurance programs, and other employee benefits. Filing and remittance of school obligations and preparation of bi-weekly and quarterly reports related to payroll taxes, social security, workers' compensation, tax-sheltered annuities, and W-2 preparation.
- To prepare the monthly financial reports for the York Academy Board of Trustees and the York Academy Foundation Board of Trustees.
- To prepare and submit PDE-2057 Annual Financial Report and other report required by the Commonwealth.
- To prepare and submit all quarterly payroll tax reports.
- To assist in preparation and completion of the annual audit.
- To assist in the review of Free and Reduced Lunch Applications and participate in any audit of this Federal Program.
- To assist the Chief Executive Officer with the development of the General Fund Budget.
OFFICE MANAGEMENT:
- To oversee the daily operation of the Business Office.
- To assist with any Human Resources practices that exist in the school.
- To ensure that the all databases are maintained and display accurate information.
- To assure that all procedures are in place to deal with the handling of cash within the school.
FACILITIES & PROPERTY MANAGEMENT:
- Ensure the safe maintenance and operation of all school facilities.
- Ensure the continued availability of utilities and services.
- Ensure a safe environment for stakeholders.
- Ensure ancillary services such as cafeteria food service, building cleaning procedures are managed effectively.
LEADERSHIP
- Contribute to the development of the school's vision and mission.
- Ensure that all staff are briefed on allocated work.
- Attend evening meetings as required.
