Address
Form of work
SalarySUMMARY
As the cornerstone of Kayo's success, our Business Administration Associate will play a vital role in crafting and sustaining a top-notch business operation that cultivates team support and collaboration. You'll be a key architect in building the foundation for a thriving workplace, taking accountabilities across Human Resources, Finance, and general admin. In this pivotal role, you'll oversee daily operations and actively contribute to developing systems and processes driving the entire team towards excellence. Your dedication to ensuring every team member feels supported will manifest in the seamless and efficient functioning of our workspace.
CULTURAL FIT:
The ideal candidate will embody our core values: Humble, Hungry, People Smart, and Tolerant. Our ideal Business Administration Associate is:
- Operations Obsessed – You have a keen eye for operational efficiency. You keep the train on the tracks by optimizing processes, managing resources effectively, and serving as the team’s project manager and accountability partner.
- People Smart AND Business Smart – You have a high EQ and the ability to build meaningful interpersonal relationships with team members, customers, and other key stakeholders. You also have a high level of business acumen, with demonstrated expertise in finance and HR and operate with a strong sense of integrity.
- Highly Adaptable – You excel in anticipating business trends and can pivot quickly. Being a flexible, nimble leader is crucial to what you do. You can lead and inspire in good times and in bad.
- An Over-communicator and Problem Solver – You are a clear and concise communicator and align teams with company objectives. You’re not afraid to hold other team members accountable for their commitments. You can articulate ideas, provide direction, and influence the team toward a common vision. You also have the capacity to analyze complex situations, come to the table with solutions, and make informed decisions that align with company goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Human Resources Support
- Executing policy and procedure updates alongside the Head of Business Administration.
- Managing the quarterly review process alongside the Head of Business Administration.
- Managing staff onboarding and off-boarding, including the summer and fall intern recruiting and review process.
- Shopping benefits annually and ensuring staff benefits received are accurate and documented accordingly.
- Managing all job descriptions and implementing character assessments.
Finance Support
- Preparing invoices and overseeing the accounts receivable process and reporting.
- Overseeing employee expense reimbursement .
- Completing payroll accurately and in a timely manner.
- Working with the bookkeeper to ensure all transactions are documented accurately.
- Overseeing and facilitating the contract process.
- Completing data entry for budget updates.
Special Project/Event Support
- Taking on special projects that may arise across the organization
- Assisting during events, such as registration, logistics coordination, and on-site support.
Other duties may be assigned as needed.
SKILLS
- You have a Bachelor’s degree in Business Administration, or a related field, and 2+ of relevant experience OR you have an Associate’s degree in Business Administration, or a related field, and 5+ years of relevant experience.
- You have excellent organizational and time-management skills.
- You have demonstrated the ability to juggle multiple tasks and meet deadlines in a fast-paced environment.
- You are a problem solver.
- You are the team’s biggest cheerleader.
- You are discrete and able to handle confidential information.
- You have a proactive and flexible approach to problem-solving.
- You are a master of Microsoft Office Suite Software.
- You possess an understanding of payroll and AR/AP.
KEY ATTRIBUTES
Initiative: MAKE things happen vs. HOPING or WATCHING things happen. You should recognize issues and concerns independently and effectively create variance plans to maintain performance.
Judgment/Decision Making/ Problem Solving: Possess the ability to analyze problems, assign proper priorities, and determine correct actions to take. You know when to seek help and you know how to prioritize activities, actions, and resources effectively.
Attention to Detail: Must have fanatical attention to detail and strong organizational skills. Small things are the big things. Good is the enemy of great.
Flexibility and Adaptability: Should be able to handle a wide range of projects and assignments with the ability to adapt to changing conditions in the business environment (product performance, customer expectations and market conditions).
Teamwork: Must interact well with others. You listen to others and engage in respectful email and verbal communications with team members as they quarterback sales opportunities. You must put the company goals before your own.
Job Type: Full-time
Pay: $50,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus opportunities
Ability to Relocate:
- Charlottesville, VA 22903: Relocate before starting work (Required)
Work Location: Hybrid remote in Charlottesville, VA 22903
