Bookkeeper/ Administrator

SPRUCED

Bookkeeper/ Administrator

Join Our Team at SPRUCED Interior Design!

We are seeking a detail-oriented and organized Bookkeeper/ Administrator to join our team at SPRUCED, a dynamic and growing interior design, remodeling, and staging company. The ideal candidate will be proficient in QuickBooks and have a strong background in bookkeeping and accounts payable procedures. This role involves a variety of daily and monthly tasks aimed at maintaining our financial records accurately and efficiently.

Learn more at: https://spruced.design

Key Responsibilities:

Daily Tasks:

• Review incoming emails for financial documents and communications.
• Monitor all bank and credit card accounts, paying close attention to available credit limits.
• Update and manage transactions in QuickBooks, ensuring all bank feeds are current and categorized correctly.
• Match and attach receipts to their corresponding invoices, including scanning and uploading paper copies.
• Manage receipts across multiple email accounts and supplier sites, ensuring accurate tracking and filing.
• Print and file digital invoices appropriately, maintaining both paper and digital copies.
• Process payments upon approval from designated personnel and record all client invoices to the correct entity, making necessary adjustments for expenses allocated to the wrong department.
• Manage daily personnel and HR activities as required (Track PTO, Insurance, etc.)

Monthly Tasks:

• Compile sales reports and financial statements, including AR and General Ledger expense reports.
• Download and organize bank & credit card statements for reconciliation.
• Manage and schedule recurring payments and prepare mileage reimbursement checks.

As Needed:

• Prepare client reconciliation reports and profit & loss reports for completed projects.
• Ensure accuracy in financial reports and manage supplier/vendor relationships, including handling sales tax certificates and maintaining tax files.
• Manage office inventory and stock as needed
• Serve as general office support perform executive assistant activities as needed.
• Collect W-9 forms, COI, manage tax document preparation, and support annual tax filings.
• Serves as regulation for all Admin, AP/AR activity as needed.
• Oversee LastPass management and PTO tracking among other administrative duties.

Qualifications:

• Proven 3-5 years of experience in bookkeeping, preferably within a similar industry.
• Proficiency in QuickBooks and Microsoft Excel.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and deadlines effectively.

Benefits:

• Competitive salary
• Dynamic and supportive work environment
• Opportunity for professional growth and development

How to Apply: Please send your resume and a cover letter outlining your qualifications and experience. We look forward to welcoming a new member to our SPRUCED family!

SPRUCED is an equal-opportunity employer and values diversity. All employment is decided based on qualifications, merit, and business need.