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Form of workJob Description
BILLING CLERK
ABOUT THE COMPANY:
- Our repeat client is a leader in the construction industry in business in the Pittsburgh area for over 50 years!
- This company is led by a team with more than 150 years of experience in the construction industry
- Due to growth in the business, they are currently looking to add a Billing Clerk, skilled in AP and AR, to their medium size team and work in their office in Pittsburgh, PA on a contract basis
- Schedule: 100% in office in Pittsburgh, PA. Typical office hours are M-F 8:30am-5pm with a one hour lunch but can be flexible to meet candidates' needs.
- Reports to the CFO
OVERVIEW OF THE BILLING CLERK ROLE:
- AR DUTIES
- Enter billing information in the system to create invoices and send it to customers accordingly.
- Check work orders for pricing, size and selection for the job that is scheduled for next day.
- Prepare estimated cost sheet for customers.
- Billing Clerk handles a workload of 60-80 invoices daily on average.
- Check proposals and get approvals.
- Provide management with spreadsheet of daily sales for jobs that are not completed and missing billing and PO.
- Filing AR documents and paperwork accordingly
- AP DUTIES
- Receive, open, and file invoices.
- Review all invoices for appropriate documentation and approval prior to payment.
- Match invoices with proof of delivery, bill of lading, and purchase order.
- Billing Clerk reconciles vendor price and adjusts prices.
- Process and enter invoices in the system.
- Prepare spreadsheets for payable invoices as required.
- Post payments and vendor discounts in the system.
- Communicate with vendors regarding invoice payments, price adjustments, credits, discrepancies etc.
- Review prices keyed on purchase order and inventory screen and adjustment.
- Review work orders and pull invoices for claims and file.
- Assist and provide documents and information during field exam, audit or for tax purposes.
PREFERRED QUALIFICATIONS FOR BILLING CLERK:
- 2+ years' billing/accounting experience
- Associates degree or higher education in any field a plus but not required
- Experience using an accounting ERP system preferred
- Billing Clerk requires basic Excel skills
- Detail oriented and able to communicate professionally internally and externally with a variety of personalities and cultures
- Comfortable working under pressure in a team environment
- Able to meet deadlines and push others to assist in meeting those deadlines
CFS is a leading, employee-owned staffing firm—the largest one founded by CPA firms. With more than two decades of experience helping companies locate, attract and hire exceptional accounting, finance & IT professionals, CFS has unique resources to better understand hiring needs, attract higher-caliber candidates and assess candidate potential. Established in 1994, CFS today operates 30+ offices across 21 states and the Caribbean. Serving most major U.S. markets and beyond, CFS connects companies with candidates, from entry-level to executive level, temporary to direct hire and project support to interim management.
CFS was named to Forbes’ list of “Best Professional Recruiting Firms” three years in a row and also cited by LinkedIn as one of the “Most Socially Engaged Staffing Agencies” two years in a row!
CFS was named to Forbes’ list of “Best Professional Recruiting Firms” three years in a row and also cited by LinkedIn as one of the “Most Socially Engaged Staffing Agencies” two years in a row!
