AddressSalary is $50,000 - $70,000 depending on experience
JOB SUMMARY
We are seeking a skilled and detail-oriented Bid Analyst to join our dynamic team in the janitorial and facility management services industry. As a Bid Analyst, you will play a crucial role in assessing project requirements, estimating costs, and ensuring accurate and competitive bids for a wide range of janitorial and facility management projects.
In this role, you will collaborate closely with our EVP of Business Development, CFO, sales team, department executives, and clients to understand project specifications and develop comprehensive and detailed cost estimates. Your ability to analyze project requirements, conduct site visits, and gather relevant data will be vital in preparing accurate estimates that align with client expectations and industry standards. Understanding of advanced operational practices and capabilities in cleaning and facility management are also required.
DUTIES AND RESPONSIBILITIES
Roles and responsibilities are not limited to the below. However, they indicate the types of activities usually performed by the Bid Analyst.
- Project Assessment: Evaluate project requirements, including scope, specifications, labor requirements, and client expectations, to accurately assess the resources, labor, and materials needed for successful project execution.
- Cost Estimation: Utilize your expertise in janitorial and facility management services to determine accurate costs for labor, materials, equipment, and any additional expenses required for project completion. Apply industry standards, market trends, and historical data to develop competitive and profitable bids. Responsible for reviews of estimates and proposals with appropriate leadership teams prior to submission of the proposal. Responsible for the accuracy of all bids.
- Site Visits and Data Collection: Conduct on-site visits to assess project conditions, identify potential challenges or opportunities, and gather essential information for estimating purposes. Collaborate with department executives, sales teams, and clients to ensure a thorough understanding of project requirements. Will include out of state travel.
- Bid Preparation: Work with the Proposal Writer and sales team to prepare comprehensive and detailed bids that outline the scope of work, project timeline, pricing breakdown, and any relevant terms and conditions. Ensure that bids are accurate, competitive, and aligned with client expectations and company profitability goals. Work with the Proposal Writer to update and maintain bid calendar.
- Collaboration and Communication: Collaborate effectively with cross-functional teams, including sales, departments, and operations, to gather necessary information and ensure alignment throughout the estimation process. Communicate with clients, suppliers, and subcontractors to clarify project details and negotiate pricing when necessary. Travel to the job site during the transition period and thereafter to perform an onsite evaluation of the facility and equipment per the scope of work.
- Estimation Documentation: Maintain accurate and organized documentation of all estimations, including project details, cost breakdowns, assumptions, and any supporting information. Update and revise estimates as needed based on changes in project scope or requirements. Track and execute annual CPI or market adjustments with the Accounting and Sale Teams.
- Market Research: Stay updated on industry trends, market rates, and new technologies or methodologies related to janitorial and facility management services. Apply this knowledge to enhance estimating processes, improve cost-effectiveness, and identify competitive advantages.
QUALIFICATIONS AND KNOWLEDGE
- Proven experience as a Bid Analyst in the janitorial and facility management services industry.
- Strong understanding of janitorial services, facility management practices, and associated cost elements.
- Excellent analytical and mathematical skills with the ability to interpret and analyze project specifications and data.
- Proficiency in using estimating software and tools to generate accurate cost estimates, including Excel, WinTeam, and more.
- Exceptional attention to detail, organizational skills, and ability to handle multiple projects simultaneously.
- Excellent verbal and written communication skills to interact effectively with clients, team members, and stakeholders.
- Strong negotiation skills to secure competitive pricing from suppliers and subcontractors.
- Familiarity with relevant regulations, codes, and industry standards.
- Ability to work independently, make informed decisions, and meet deadlines.
- Bachelor’s degree in a related field.
Join our team and contribute to the success of our janitorial and facility management services company by providing accurate and competitive estimates. Your expertise and attention to detail will play a critical role in securing new projects, fostering client relationships, and driving business growth.
WORK ENVIRONMENT
This job operates in a professional office environment as well as in the field. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, moving mechanical parts and vibration.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.
