Benefits Specialist

H.B. Fuller is a leading global adhesives provider focusing on perfecting adhesives and sealants across all industries throughout the world. While our products are virtually invisible, they play a vital role in ensuring the quality of modern life and we are committed to connecting what matters to solve some of the world's biggest adhesion challenges.
Benefits Specialist - Human Resources
Location: Vadnais Heights, MN (corporate H.B. Fuller location)
H.B. Fuller's benefits programs are an essential part of our employees' total rewards package providing wellness programs and financial security to our employees, and this position will be at the front line of delivering that value to our employees. H.B. Fuller is looking for a strong HR Benefits Specialist to be a vital part of the team as the first point of contact for all benefit inquiries. This individual will partner with the Benefits Program Managers to execute on requests from HR colleagues, employees, retirees and vendors, and ensure the completion of required administrative tasks. They will deliver their responsibilities accurately and on time as outlined by Benefits leadership, with a minimal level of coaching/supervision and prioritize tasks as assigned to support facets of HR initiatives while building knowledge on H.B. Fuller employee benefits and our vendor/HR information systems. The person will also support one of Benefits' key focuses of driving continuous process improvement and automation.
Primary Responsibilities:
60% Benefits Administration Support

• Responsible for tier-one level responses to all incoming benefit inquiries (phone, email, mail) from employees, retirees, vendors, internal stakeholders, etc.
• Triage tier-two benefit inquiries to subject matter expert
• Maintain Excel tracking spreadsheets of recurring department tasks
• Coordinate the distribution of employee benefits communication
• Track and validate Executive Physical Program expenses
• Maintain the intranet document library to ensure that all employee-facing documents are current and accurate
• Maintain the compliance tracker to ensure timely submissions of government compliance documents
• Manage the department records retention policy
• Maintain and update address databases including coordinating follow up on lost participant searches

30% Billing & Budgeting Activities

• Validate and process invoices for all benefits vendors, ensuring accuracy and timeliness
• Research invoice issues and payment inquiries with external vendors, accounting, and treasury
• Request new purchase requisitions and initiate increases to blanket purchase orders
• Compare benefit plan claims to automatic debits to bank accounts
• Assist with budget activities

10% Benefits Project Support

• Support project work performed by Benefits Project Managers
• Maintain Excel minutes from intra-department meetings when requested
• Provide support pulling information to comply with subpoenas, audits, and actuarial valuations
• Other duties as assigned

Minimum Requirements:

• Bachelor's Degree or 5 years relevant administrative support experience
• Strong attention to detail and accuracy
• Analytical thinking
• Ability to work under tight deadlines with a sense of urgency
• Ability to support multiple people
• Independent worker and self-starter
• Strong sense of responsibility and reliability
• Clear and concise communication skills, internally and externally, verbal and written
• Uses good judgment
• Highly proficient in Microsoft Office suite of programs (Word, Excel, PowerPoint, Outlook) and other common software applications (Adobe and Teams)
• Ability to quickly become functional on a multitude of vendor websites
• Handles sensitive information with integrity and gains trust quickly
• Ability to work in fast-paced environment, juggling multiple priorities at once
• Appreciation for diversity

Preferred Requirements:

• Investigative mindset
• Makes data-driven decisions
• Ability to work in international teams
• Ability to see both the small picture when problem solving and the broader impact

Physical Environment:

• Office environment. 80% sitting, 20% standing/walking. Lifting 10-15 lbs. occasionally. Frequent computer work to include typing and use of mouse.
• Hybrid-- some flexibility to work remotely a couple days per week from Minnesota location.

Pay is based on several factors including but not limited to education, work experience, certifications, and geographic location.
The salary for this role is $55,000 - $65,000.
In addition to your salary, H.B. Fuller offers employees a competitive total rewards package including comprehensive benefits, incentive and recognitions programs, health & wellness benefits, 401K contributions, paid time off and paid holidays. Eligibility may vary.
H.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.
H.B. Fuller does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with H.B. Fuller, a written service agreement must be executed by Human Resources prior to submitting any information relating to a potential candidate. Without a signed service agreement, H.B. Fuller shall not be obligated for payment of any fee or compensation.