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Salary1.0 FTE, 80 Hours Per Pay Period, Exempt
Typically works Monday through Friday 7:30a – 4:00p. Must be flexible for occasional meetings/assignments outside of core Human Resources business hours, including weekends.
Position Overview:
The Benefits and Leaves Specialist will assist with the development, implementation, and administration of the total rewards package, the leaves of absences processes and support our wellbeing initiatives with internal and external customers. Responsibilities include the administration of medical, dental, life, disability, qualified and non-qualified retirement programs. The coordination and processing of our Family Medical Leave Act (FMLA) processes, personal leaves, along with other state and federal leave requirements. The Benefits and Leaves Specialist will perform ongoing analysis of programs and coordinate with vendors and brokers on the administration of the day-to-day activities for these processes
Essential Duties & Responsibilities:
- Health & Welfare benefits responsibilities include: education of benefits to caregivers, administration of enrollments and eligibility, COBRA process, terminations, changes, beneficiaries, disability, life events & AD&D claim
- Retirement plan processing includes administration of contribution processing, QDROs, distributions, loans, hardships, and compliance testing
- Ensures the accuracy of all benefits enrollments to provide vendors with accurate eligibility information
- Reconciles and makes payment for monthly invoices
- Assists with new-hire orientations and benefits onboarding tasks
- Performs quality checks of benefits-related data
- Assists employees with benefits claims issues and plan changes as needed
- Distributes benefit enrollment materials and determines eligibility
- Administers all leave of absence requests and disability claims paperwork for any medical, personal, educational, or FMLA
- Tracks hours and eligibility for FMLA/Leaves of Absence process as applicable
- Acts as a subject matter expert for FMLA as it relates to leaves of absences
- Deploys the open enrollment process; from program analysis, to presentations and enrollment changes
- Develops and maintains online forms and benefits information
- Administers the tuition reimbursement programs and the Caregiver Relief Fund Program
- Drives process improvement and documentation, identifies and tracks valuable metrics
- Assists with various research requests including timely responses to audit inquiries; may
- Assist in developing and preparing reports, letters, etc.
- Builds collaborative relationships with organizational leadership, insurance companies, third party administrators, consultants, brokers, and other benefits vendors for best organizational benefit outcomes
- Manages the wellbeing programs and initiatives for internal and external stakeholders
- Other duties as assigned
Skills and Experience:
- 3+ years Human Resources experience required
- PHR, CEBS designations preferred, but not required
- Benefits or leave experience highly preferred
- Strong computer skills, including experience with Microsoft Office 365 products, presentation software, proficiency in Excel, highly preferred
- Experience navigating complex compliance requirements, and federal and state regulations such as ERISA, COBRA, ADA, Medicare, Section 125, etc. and Social Security highly preferred
- Experience with HRIS software preferred, Experience with UKG systems strongly preferred
- Prior experience in a health care environment is strongly preferred
- Excellent analytical, problem solving, and decision-making skills
- Exceptional communication skills
- Excellent analytical, problem solving, and decision-making skills
- Detail oriented and precise with excellent organization skills
Physical Demands:
Sedentary work.
Work Environment:
A fast-paced, people-oriented business environment with frequent interruptions and interactions
with employees, managers, administration, and outside representatives
Required Work Schedule:
Typically works Monday through Friday 7:30a – 4:00p. Must be flexible for occasional meetings/assignments outside of core Human Resources business hours, including weekends.
Internal Applicant Policy:
It is the policy of Winona Health to work with employees in an equitable fashion regarding promotions, transfers, and position reclassifications.
Any employee wishing to apply for another available position at Winona Health must submit an application for consideration through the internal application portal. Employees requesting to change positions should have successfully completed at least six (6) months in their current position. Employees currently in the formal disciplinary process may be required to meet with the Director of Human Resources to determine eligibility to request transfer. The employee’s past performance, experience, training and qualifications will be considered in transfer/hiring decisions. Consideration for transfer or promotion is not a guarantee of transfer or promotion. Employees may be given a chance to interview for a position when they meet the minimum position qualifications.
Disclaimer:
Winona Health is an equal opportunity employer. Winona Health does not refuse to hire, discharge, or discriminate against a person with respect to tenure, compensation, terms, upgrading, conditions, facilities, or privileges of employment because of race, color, creed, religion, sex, age, national origin, marital status, genetic information, status with regard to public assistance, membership in a local discrimination commission, sexual orientation, disability, veteran status, or any other prohibited basis of discrimination under applicable local, state, or federal law. Winona Health does not tolerate retaliation against any employee, patient/resident, physician, or other individuals pursuing concerns regarding Civil Rights issues. Winona Health adheres to ALL pertinent governmental policies and legislation including the Civil Rights Act of 1964, Title VII, as amended, and the Minnesota Human Rights Act.
