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SalaryAbout Us
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting Faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's Faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and is No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the well-being of our community.
8. We act ethically.
9. We are responsible stewards.
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good, breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.
Department Information
Housing and Residence Life is passionate about the Georgia Tech residential student experience. With 97% of all first-year students choosing to live on campus, we create spaces and opportunities for Yellow Jackets to grow and connect from their first day of college through their graduate studies. We are proud to support our student's personal development and academic endeavors while providing a safe and comfortable living environment.
Our department is a large and complex organization supporting over 8,700 on-campus residents among 49 traditional halls, suites, and apartments, some of which were constructed for the 1996 Summer Olympics. Our team of 200+ professional staff and 300+ student staff among seven departments support residents directly and indirectly with their unique talents.
Housing and Residence Life is a department within the Division of Student Engagement and Well-Being that includes all Campus Services and Student Life offices. There is so much more to learn about us! Visit our website for more information about our halls, processes, and staff.
Job Summary
Provide professional, executive-level administrative support for an Institute executive, typically at the Associate Vice President organizational level. Provide office-related services required by the Executive, including coordination of correspondence, report preparation, meeting and event arrangements, file/records maintenance, and fostering positive relationships with key external stakeholders and executives and staff within other campus units. This position will interact on a consistent basis with callers and visitors to the Executive's office, counterparts in other offices, unit management, and staff. This position typically will advise and counsel unit administrative staff. This position will supervise lower-level administrative staff.
Responsibilities
Job Duty 1 -
Serve as primary contact with the campus and external community on the Executive's behalf. Prioritize appointments and other requests for meetings/visits with the Executive. Coordinate the Executive's calendar, meetings, and event arrangements.
Job Duty 2 -
Prepare correspondence and reports, which may include the origination of first drafts of presentations, content for newsletters and websites, and conducting related analyses and research. Research and develop materials in preparation for visits, conferences, meetings, etc.
Job Duty 3 -
Coordinate travel arrangements for the Executive, including processing travel authorizations. May include international travel and/or travel arrangements for visitors.
Job Duty 4 -
Coordinate the signature and redistribution of documents as needed. Re-assign and forward documents as appropriate. Maintain the Executive's office filing system and organize pertinent and confidential documents.
Job Duty 5 -
Responsible for event planning and coordination for the office.
Job Duty 6 -
May oversee monitoring of budget and purchasing activity. May coordinate payroll and HR-related functions (time-keeping, PSFs, paperwork, processing, etc.).
Job Duty 7 -
Review and resolve complex administrative-related questions and issues; recommend new or revised administrative procedures. Provide advice and guidance to others in the unit administrative support group.
Job Duty 8 -
Provide project coordination and support for special office initiatives.
Job Duty 9 -
Perform other duties as assigned
Required Qualifications
Educational Requirements
High school diploma, GED Certificate, or Vocational School Diploma
Required Experience
Six to eight years of job-related experience
Preferred Qualifications
Preferred Qualifications
Application of required skills within a university environment is preferred.
Proposed Salary
Pay Range: $22.45-$30.45/hr.
Job Grade: A7
Knowledge, Skills, & Abilities
SKILLS
This job requires advanced knowledge of administration at the Executive level. This includes skills in scheduling, event planning, development and coordination of complex itineraries, customer service, communications, and effective interpersonal relationship building and maintenance. Must be familiar with executive protocol and requirements. Use of office and specialized computer applications is required.
Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive or where they are required by Federal, State, or local government contract.
All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our University's work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu).
Other Information
This is not a supervisory position.
This position does have some financial responsibilities.
This role is not considered a position of trust.
This position will require a purchasing card (P-Card).
This position does not require a security clearance.
Location: Atlanta, GA
Background Check
Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening
