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Form of workJob Description
SUPERVISOR: Finance Director
FLSA STATUS: Exempt
DEPARTMENT: 100400
SUMMARY: The Associate Finance Director is responsible for grants administration, financial reporting, 401(k) plan administration, benefits analysis, reconciliations of general ledger accounts, financial tracking and analysis, and other financial tasks to ensure the accuracy and timeliness of accounting records and financial reports in compliance with generally accepted accounting principles (GAAP). The Associate Finance Director supervises the Staff Accountant, Billing Manager, and Financial Analyst; participates on the Payroll Team, and reports to the Chief Financial Officer.
ESSENTIAL FUNCTIONS
The Associate Finance Director is responsible for the following areas of fiscal control:
1. Grants administration and financial reporting.
- Administers federal grants (such as the 330 FQHC and Ryan White Part C grants), state grants (such as the Pennsylvania Challenge Grants), and private grants. Leads the development of annual budget for Federal grant applications (SAC/BPR).
- Maintains and tracks financial “dashboard” indicators and other metrics related to financial performance, in collaboration with the Finance Director.
- Analyzes and reconciles general ledger accounts throughout the year with data and reports from the patient billing systems, the donor database, the dispensary, and other activities in collaboration with the Finance Director.
- Ensures that the necessary records and documentation to support annual audit are maintained and provided to auditors.
- Leads monthly closing process and the preparation of monthly internal financial reports.
- Prepares the quarterly MCO wraparound report for submission to DHS, in collaboration with the Billing Manager.
- Ensures timely and accurate Dispensary reporting and ensures that Dispensary inventories are performed and reconciled at least twice per year with the general ledger.
2. Fiscal control, budgeting and finance policies and procedures
- Prepares annual budget and oversees organizational budgeting process, with Staff Accountant.
- Maintains all necessary fiscal controls, policies, and procedures to ensure that funds are used for the purposes intended, with Staff Accountant. Alerts Finance Director and other appropriate staff to any problems or irregularities.
- Conducts studies, performs high-level financial analysis, and carries out other special projects as directed by Finance Director.
- Initiates research processes related budget variances, with Financial Analyst.
3. 401K Plan administration and financial analysis of employee benefits plan, e.g., the self-funded insurance plan
- Administers all aspects of the 401(k) plan, including withholding and remitting payments on a timely and accurate basis; coordinating proper reporting with outside pension administrator; and coordinating regulatory filings (Form 5500) and the annual compliance audit.
- Administers the self-funded insurance plan, providing monthly analysis of monthly usage, communication with Warner Benefits, annual analysis of plan performance, etc., in collaboration with Finance Director and Financial Analyst.
4. Management of Revenue Cycle Management function:
- Manages the Billing Manager and billing specialists to maximize all third-party and patient payment reimbursement. Works with the Billing Manager to review billing systems, accounts receivable reports, and develop and implement best practices to further develop billing operations for medical, behavioral health, and dental reimbursement.
5. Participates on the Payroll Team
- Participates in payroll team meetings.
- Serves as a back-up for the Staff Accountant on the payroll team, as needed.
6. Substitutes for Finance Director
- Performs duties as needed in the absence of Finance Director, in collaboration with the Executive Director.
KNOWLEDGE, SKILLS, AND ABILITIES
- Bachelor’s degree or higher in Accounting or Finance, required.
- 10-15 years accounting experience, required.
- 1-2 years 401(K) administration experience, highly desirable.
- 3-5 years payroll and benefits administration experience, preferred.
- Strong organizational skills and ability to multitask; attention to detail, precision and accuracy working with figures.
- Strong written and oral communication skills. Must speak English.
- Proficiency in Microsoft Office products, particularly Excel and accounting software
- Experience in nonprofit accounting and software preferred.
- Ability to exemplify the values of Esperanza in all circumstances and commitment to God’s concern for the poor; ability to share faith in Christ with others.
WORKING CONDITIONS
- Must be able to sit/stand at a desk for long periods of time.
- Must be able to read fine print on paper, computer, and databases.
