Associate Executive Director- San Pedro & Peninsula Ymca

The YMCA of Metropolitan Los Angeles is not only the premiere non-profit in Los Angeles, it is also a great place to work, make a difference in your community and meet like-minded individuals. With twenty-six branches, three camps and over fifty child care sites, the LA Y is a highly-collaborative, rewarding and fun environment where you will discover your passion, grow your career and make an impact!

We believe in the four Core Values of Caring, Honesty, Respect and Responsibility and understand that our staff are our biggest asset! We strive to create high-performing, strong teams in each of our branches and are looking for passionate and enthusiastic staff who will help us to strengthen our impact, empower our community and deliver incredible programming!

The pandemic has proven how important the Y's are and the roles each Y's play in its community. If you are ready to take on this unique challenge in navigating our Y's to serve at its best as we recover from the pandemic, this is the position for you.

Position Description

Under the supervision of the Executive Director, the Associate Executive Director is responsible for managing all aspects of the programs and operations of the YMCA. The scope of responsibility includes management of all programs (as assigned) and facilities, staff, volunteers, membership, within the policies and procedures set forth by the YMCA of Metropolitan Los Angeles. This position is a senior member of the branch management team responsible for the overall management of the YMCA.

Qualifications

• Bachelor's degree in business, recreation management, physical education or equivalent (preferred)
• Minimum of five (5) years of management experience (YMCA Program Director, preferred)
• Knowledge and demonstrated competence in implementing best practices in membership development, facility management, volunteer and staff development, program operations and financial development; Strong written and oral communication skills
• Multi-Team or Branch Leader Certification (preferred)
• This position requires the final candidate to successfully pass an E-Verify check - for more information about E-Verify, please visit https://www.e-verify.gov/employees/e-verify-overview

Responsibilities

Leadership

1. Establishes with the branch leadership team and Association Regional Directors, long range plans for the expansion of programs and services, in harmony with overall YMCA objectives.
2. Staff Supervision and Development:
   • In working closely with Association Regional Directors:
     1. Develop systems for measuring levels of productivity within departments. Provide leadership to affect change and raise the quality of service provided to member constituency.
     2. Perform frequent on and off-site inspections of programs and act as a resource to supervisory staff.
     3. provide direct/support supervision to program staff (as needed).
     4. Evaluate staff performance annually providing coaching and feedback.
     5. Provide training for staff on an on-going basis through staff meetings, personal consultation, special courses and workshops. Document training records accordingly.
     6. Lead the branch team to set the pace for successfully executing the Strategic Plan. Provide leadership in providing continued direction for positioning the branch to be successful in its outreach into the community.

Program Development and Budget

1. Evaluate the effectiveness of programs and adjust program offerings accordingly. Implement new programs as needed.
2. Reach monthly, quarterly and annual budget goals.
3. Manage programs and facilities in order to meet operating plans.
4. Ensure that required programs meet all state and federal licensing guidelines and that all necessary licenses and accreditations are acquired and maintained.
5. Review and evaluate community programs, services and enrollments and report findings to Executive Director.
6. Implement and maintain active parent/participant committees in key program areas.
7. Oversee development of budgets, and manage approved budgets accordingly: Submit variance reports monthly to Executive Director. Manage forecasts to meet operating plan.
8. Work with Regional program directors to manage and understand their department budget, variance reports and forecasts (if applicable).
9. Acquire and manage grants in an accurate and timely manner (if applicable).
10. Oversee department spending and obtain authorization accordingly.

Fundraising

1. Work with staff and volunteers to meet Community Teams Division recruitment and financial goals.
2. Identify and cultivate major donors for all levels of fundraising including major gifts, sponsorships and capital.
3. Provide leadership to the development and delivery of all facility and community-based programs in accordance with established standards and guidelines.
4. Identify, recruit, train and recognize a high number of volunteers in program and committee participation.
5. Develop and support a year-round fundraising program which includes the annual current support campaign.
6. Assist with the management of the overall Divisions of the Annual Campaign based on calendar and chart of work.

Administration

1. Assist the Executive Director in planning for meetings of the Association and assist in the preparation of reports of the meetings to the Board of Directors; assist the Executive Director in keeping the Board of Directors informed and advised on programs, practices and activities of the Association.
2. Plan, design and implement promotion plans with measurable objectives.
3. Recruit, hire and place staff using screening tools and panel interviews to gain the best possible fit with each vacancy.
4. Reviews and evaluates staff performance. Develops strategies to motivate staff and achieve goals.

Volunteer Management

1. Manage growth in the number of volunteers and the number of volunteer opportunities available within the department.
2. Coordinate effective cultivation and solicitation strategies with the Executive Director, campaign leadership, volunteers and the Board. Initiate scheduling of donors and key staff and volunteers.
3. Ensure accurate and consistent tracking of member and volunteer involvement on a regular basis.
4. Assist the Executive Director in the identification and cultivation of board members and committees.
5. May ensure the maintenance of facilities and properties of the branch to assure high standards of maintenance, safety, cleanliness and to assure that the requirements of regulatory codes are fully met.
6. Serves as a member of YMCA management and supports the overall objectives of the YMCA.
7. Develop strong relationships with the Board of Managers and act as a liaison in motivating, recognizing and engaging them in the branch operations.
8. Develop a volunteer team to lead a successful Annual Giving Fundraising Campaign.

Community Development

1. Develop a strong Y presence in the community forming professional relationships with key community leaders. Research and develop satellite prospects for program growth within community.
2. Represent the YMCA in the local community including attending local organizing meetings.
3. Serve on various internal and external committees.