Associate Director Of Admissions And Enrollment

Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization, and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement.

About the Role

Early Childhood at MCC is working to disrupt the model of separate and unequal education. We believe that all children benefit from attending school in integrated classrooms that reflect the diversity and strengths of our communities.

Working within an inspired and dynamic team, our Associate Director for Admissions and Enrollment is helping build a vision for integrated and accessible progressive education in Chinatown and the Lower East Side.

Scope of Influence

• Build relationships and serve as families’ introduction to our school community
• Support families through the application and registration process
• Advocate for and share our educational approach and philosophy with families, visitors and other stakeholders.
• Develop systems and strategies to support full enrollment
• Work with a diverse community, including a significant Mandarin and Spanish-speaking population
• Understand ERSEA and Head Start verification procedures

Key Responsibilities

Enrollment, Recruitment, Admissions

• Respond to inquiries and answer families’ questions about our school philosophy, funding structure and application/enrollment processes
• Lead regular tours and/or information sessions of our school for families and visitors
• Track families through every stage of the enrollment process, from inquiry to registration, including managing tour sign-ups and helping families determine the funding option that is right for them
• Support families through the application process and follow up as necessary
• Manage waitlists and communicate regularly with families through multiple modalities
• Work with Marketing team to develop promotional materials including brochures, flyers and digital outreach campaigns
• Support families to complete 3K/UPK enrollment process through MySchools

Administration

• Facilitate the financial aid committee and Head Start ERSEA selection committee
• Communicate paperwork requirements for each funding source clearly and transparently. Work with families to complete paperwork and follow up in a timely fashion to collect outstanding documents
• Meet with families to determine and document eligibility for Head Start and Early Head Start
• Maintain live enrollment, waitlist, financial aid and application spreadsheets
• Share offer letters with families and coordinate with Billing Manager to generate tuition contracts
• Manage registration process, including tracking of medical forms, immunizations and emergency contact information
• Regular and accurate communication of enrollment status for invested stakeholders
• Acting as a part of the administrative cabinet, any other duties deemed appropriate by the Senior Director of program

Strategic Planning

• Manage enrollment timelines for different funding sources – Head Start/Early Head Start, 3K, UPK, tuition and financial aid
• With support of school leadership, marketing and research/evaluation teams, develop plans and strategies to support full enrollment
• Revise and update enrollment documents as necessary
• Keep informed about changes to enrollment requirements from DOE, Head Start and other partners

Professional Responsibilities

• Maintaining collaborative and professional relationships with colleagues
• Participating in regular professional development meetings
• Showing professionalism including integrity, ethical conduct and decision making
• The candidate will be reflective, ask questions, be willing to take risks, make mistakes, learn and pivot to improve practice

Job Requirements and Desired Skills

Required Knowledge

• BA in education or related field preferred
• Familiarity with early childhood education, progressive approaches and/or the Reggio Emilia approach preferred
• Bilingual Mandarin/English or Spanish/English a plus
• Excellent written and verbal communication skills, including the ability to respond to inquiries, answer questions, describe school philosophy and help families navigate enrolment systems
• Facility with Microsoft Office Suite, including Excel, Word and Forms
• Ability to manage competing priorities in Admissions and Enrollment

Role Key Competencies

• Building Trust
• Communication
• Energy
• Adaptability
• Stress Tolerance
• Strategic thinking

Benefits

• Generous PTO Policy
• Competitive Salary
• Medical & Dental Insurance
• Pension Plan
• 403b Retirement Plans
• Discount Perks for Movies, Broadway Shows, Amusement Parks, etc.
• Free Gym Membership to our Manny Cantor Center Gym & 14TH ST Y Gym
• Discounts to programs at Educational Alliance

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position.

EEO Info

Educational Alliance is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Educational Alliance takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Educational Alliance is an Equal Opportunity Employer.

For further information about Educational Alliance, please visit https://edalliance.org.