Address
Form of work
SalarySalary
See Position Description
Location
Dothan, AL
Job Type
Full-Time
Job Number
2023-2024:39
College/Division
WCC-601150-Planning and Quality
Opening Date
03/20/2024
Closing Date
4/8/2024 2:00 PM Central
Campus Location
Wallace Community College
Position Summary
The Assistant tothe Director of Institutional Effectiveness is responsible for providing clerical, administrative, and project support to the Director of Institutional Effectiveness. This position maintains current general knowledge of appropriate college and departmental policies, processes, and procedures to ensure the efficiency and integrity of the Institutional Effectiveness department.
POSTING DATE: MARCH 21, 2024
SALARY: Appropriate placement on Salary Schedule E4 04 (range: $38,979 - $56,128).
ANTICIPATED START DATE: MAY 1, 2024
This position will be based initially at the Wallace campus in Dothan.
Essential Duties and Responsibilities
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Office Support. Employee performs clerical duties to assist the Institutional Effectiveness office in its efficient operation.
- Greets faculty, staff, guest, and other visitors both on campus and over the telephone answering questions and providing directions to campus offices and buildings.
- Maintains the Director of Institutional Effectiveness calendar of meetings, appointments, and other daily events.
- Performs routine clerical functions – Filing, scanning, recording, and disposal of documents.
- Retrieves, opens, and routes or handles as appropriate internal and external mail for the Director of Institutional Effectiveness.
- Prepares and distributes various types of correspondence for the Director of Institutional Effectiveness.
- Attend meetings for the purpose of taking and transcribing minutes for the Director of Institutional Effectiveness.
- Processes all justification for travel, travel requests, and supporting documentation, preparing them for advance payments; coordinates registrations and, upon completion of travel, processes all travel reimbursement requests for the Director of Institutional Effectiveness.
- Prepare a variety of documents and reports related to Institutional Effectiveness and SACSCOC.
- Serves on College committees and performs related services as required.
- Type’s memos, letters, emails, and other correspondence as required.
- Establishes and maintains filing system to include those related to accrediting agency reporting.
- Prepares requisitions and purchase orders for supplies.
- Arranges administrative services (as needed) meetings by locating appropriate space, notifying participants of the date, time, and location, and notifying participants of changes and/or cancellations.
- Abides by rules of confidentiality.
ESSENTIAL FUNCTION: Institutional Effectiveness. The employee performs database management duties related to planning and evaluation of College functions and units.
- Builds internal surveys within the departmental software.
- Assists with College Standing Committees annual paperwork.
- Implements, coordinates, and develops annual planning calendar.
- Coordinates and creates college surveys and evaluations; distributes surveys and evaluations to students, faculty and staff; collects evaluates and disseminates evaluation results to appropriate personnel for review in continuing College improvements.
- Organizes data within the planning software to ensure readability; filters data to capture relevant statistics.
- Assists in resolving issues with input of data; answers questions from College personnel.
- Assists in the maintenance of the institutional calendar.
- Keeps reporting units on strict deadlines to ensure timely completion of reports.
- Responds to requests for college data and disseminates periodic reports.
- Assists with College Standing Committees annual paperwork.
- Assists in maintaining Institutional Effectiveness webpage on the college website; ensures all data is up to date.
- Performs other duties as assigned.
ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.
- Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours.
- Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action.
- Performs a productive full day's work.
- Ensures that service to students and the general public is top priority.
- Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students.
- Adheres to all College and System policies and procedures.
Qualifications
- Possess an associate's degree from an accredited institution is required.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) is required.
- Ability to work non-standard and extended hours is required.
- Experience working in a college and/or research environment is preferred.
- Experience with Banner/Argos is preferred.
ADVISORY COMMITTEE: The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interview, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed.
Applicants must travel at their own expense for interviews that are conducted in person.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 2:00 pm, Monday, April 8, 2024.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:
- Completed Wallace Community College employment application
- Current resume
- Cover letter describing specifically how your experience and qualifications meet the required qualifications.
- Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received the minimum of an associate's degree or higher. (A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time.
www.wallace.edu/employment
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-556-2519)
PLEASE NOTE:
- ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.If you need assistance scanning documents, please contact:
Monday - Thursday 7:30 am - 4:30 pm
Friday 7:30 am - 2:00 pm
334-556-2519
- WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
- When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
- All correspondence with applicants regarding the College's search process will be sent via e-mail.
If you need technical assistance after reviewing the instructions, please contact:
NEOGOV Customer Service:
Monday-Friday
8:00 am - 5:00 pm PST
(855) 524-5627
In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
If you have a disability and require accommodations, please notify us at (334) 556-2519.
Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.
The College reserves the right to withdraw this job announcement at any time prior to the awarding.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)
Tier II – Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)
Tier II- Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip
Premium amounts:
- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee + Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
- Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
- Member $ 50
- Spouse $ 50
Wellness Premium
- Member $ 50
- Spouse $ 50
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
- Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
- Dental Single $ 38 Dental Family $ 50
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
- 1/3 waived after 1st year
- 2/3 waived after 2nd year
- 3/3 waived after 3rd year
