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SalaryUnder the direction of the Department Chair, the Assistant to the Department Chair serves as the point of contact for all aspects of the Speech-Language Pathology Department. This position engages with prospective students and their families, enrolled students and their families, faculty, staff, Speech-Language-Hearing Clinic clients and their families, the Dean’s Office, and the broad university community. The individual in this in-person position provides administrative support, manages support staff, addresses complex Departmental tasks, supports faculty, staff, students and the University Administration, and supports the missions of Duquesne University, the John G. Rangos, Sr., School of Health Sciences, and the Department of Speech-Language Pathology.
This position requires initiative, independence, efficiency, excellent decision-making, excellent problem-solving abilities, excellent multi-tasking, and the ability to interact with many different constituencies.
Work will be reviewed through meetings, reports, analyses, observation of results, and feedback from members of the Department.
DUTIES AND RESPONSIBILITIES:
Manages purchasing, budgeting, contracts, and inventories for the Department, Clinic, grant (budget related tasks only), and other accounts.
Responsible for maintaining receipts and reconciliation of four University procurement cards.
Manages student and faculty records and monitors student compliance with departmental non-academic requirements.
Coordinates onboarding for new faculty, staff, and student workers. Ensuring that appropriate clearances, certifications, and necessary paperwork is complete.
Responsible for bi-weekly payroll processing for student workers and staff.
Independently and collaboratively gathers data and generates written reports for departmental accreditations, student and departmental outcomes, and various initiatives.
Manages staff and student workers:
Manages staff and student workers to ensure compliance with Department, School, and University policies and procedures.
Supports staff to ensure that workloads, work schedules, performance consistency and quality, team work, and other work-related issues are appropriately addressed.
Assists support staff in developing and working on SMART goals.
Maintains intimate knowledge of Clinic Office Coordinator and Clinic Office Assistant positions to support and facilitate the work of these positions.
Coordinates cross-training of staff and ensures that Support Staff and Administrative Staff (Assistant to the Department Chair) maintain appropriate levels of cross-training to sustain Department and Clinic operations during staff vacations, illness, and/or vacancies.
Collaborates with the Department Chair and Director of Clinical Education to gather information and conduct annual performance evaluations for Support Staff.
Actively participates in student recruitment:
Serves as SLP liaison with MARCOM.
Prepares all materials for University recruitment events.
Coordinates SLP Ambassadors and faculty volunteers for all recruitment events.
Assists with planning prospective student visits.
Attends recruitment events that occur outside of regular business hours.
Updates Slate as needed.
Updates course schedule and catalog per the Chair’s direction.
Provides regular updates and maintains SLP website.
Maintains department computer inventory.
Manages the SLP Department Google calendar.
Coordinates communication with alumni via email.
Plans and organizes events (annual symposium, workshops, meetings, graduation celebrations, open houses, etc.).
Responsible for maintenance of Listserv accounts.
Performs additional work-related duties as assigned by the Department Chair.
Must successfully complete/meet HIPAA training, CPR certification and specific health requirements of the Speech-Language Pathology Department within the designated timeframe as determined by the Department (approximately 30 days after hire date).
Completes other duties as assigned.
REQUIREMENTS:
Minimum qualifications:
This position requires a Bachelor's degree from an accredited institution.
2 - 5 years of office and/or budget management experience.
Preferred qualifications:
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Excellent verbal and written communication skills.
Demonstrated proficiency with Microsoft Office Suite: Excel, Word, PowerPoint and Outlook.
Excellent organizational and time management abilities.
Willingness and ability to utilize new technologies relevant to the position (Typhon, IMS, Slate, 25Live, and others as needed)
An openness to constantly learn and to take on new tasks and challenges.
The ability to establish and maintain effective working relationships with students, parents, faculty, staff and Administrators.
The ability to uphold high standards of confidentiality and discretion when dealing with sensitive and confidential information.
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.
