Assistant Registrar

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Our Service 
Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College!

Benefits & Perks:

• 25 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
• Plus More!

Additional Perks:

• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts 
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!

Rollins offers a competitive salary, along with our generous full-time benefits package. Click here to review our full benefits package.

Position
Summary:

The Crummer Graduate School of Business at Rollins College is seeking a self-starting and mission oriented Assistant Registrar to join their team! The Assistant Registrar is responsible for the operational management and compliance of Crummer student records, and course scheduling. This position reports to the Director of Student Success.

Position Responsibilities:

• General Registration and Advising
  • Program setup: term dates, individual parts of the term, fee assessment, refund policy details, online registration dates, and various criteria necessary to meet program specific and accreditation requirements.
  • Manage the scheduling of online registration for electives, drop/add periods, withdrawal deadlines, and any other information needed for the registration procedures and refund policies.
  • Academic advisor for students.
  • Serve on the Curriculum Committee. Assists the Chair of the Curriculum Committee to maintain the Canvas course. Curriculum, and Related Documents (including collection of course syllabi).
  • Lead elective information sessions and program overviews for student onboarding.
  • Works with the Associate Dean to update program documents on the website, including course catalog, tuition information, program overviews, and registration information. 

• Billing
  • Works with Student Account Services to ensure up-to-date information and procedures related to refund policies and statements of financial responsibility.
  • Monitor and address bursar holds and other student financial issues.

• Student Records Management
  • Manage and maintain student records. This includes records administration, registration, withdrawals, and any other support activities.
  • Ensure that security and compliance measures are followed as they pertain to the school, Rollins College, federal and academic policies.

• Grade Processing
  • Manage and facilitate the grading process: end-of-term updates, incompletes, failed, dismissals, and probation statuses, and prepare academic reports.

• Graduation Preparation
  • Manage graduation procedures: processing intent-to-graduate forms and end-of-term audits to ensure completion of requirements and concentrations.
  • Compile graduation lists for approval by the faculty and Board of Trustees.
  • Ensure final collection efforts to reconcile accounts occur before final diplomas and transcripts are released to graduates.

• Statistical Reporting
  • Provide reports that pertain to enrollment, demographics, and graduation.
  • Provide customized data reports for various ranking reports.

Minimum Qualifications
& Education:

• Bachelor's Degree.
• A minimum of three years experience in a registrar's office. 

Preferred Qualifications:

• Experience in higher education.
• Experience with higher education technologies: Banner, Canvas, and DegreeWorks.

Knowledge, Skills, & Abilities:

• A self-starter with the ability to lead detail-oriented tasks and multi-task under minimal supervision, individually and with a team.
• Excellent analytical skills and numerical skills with the ability to translate analytical findings into actionable solutions and processes.
• Familiarity with federal, college, and clearinghouse compliance regulations.
• Strong communication skills, both oral and written, to maintain and update electronic files, reports, and correspondence.
• Demonstrated organizational and time management skills, as well as ability to manage confidential student information.
• Knowledge and proficiency with personal computers, database management, and Microsoft Office suite, with above-average Microsoft Excel, Word, and PowerPoint skills.
  Ability to produce spreadsheets and interactive dashboards to track revenue streams and interpret cash flow.
• Possesses good judgment and tact in resolving work problems and dealing with the public, students, and staff.
• Monitor student feedback for office and/or procedural improvements.

Work Environment:

• Campus-based, front-facing customer service position, and working in an office environment.
• Regular use of a computer and databases.
• Travel and participate in organizations, seminars, conferences, committees, and events outside of Rollins.
• Flexible scheduling, including evenings and weekends are required on an "as needed" basis.

Instructions to Applicants:

To apply, please submit an online application and upload the following materials:

1. Cover letter
2. Resume

Diversity & Inclusion at Rollins:

Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences-from race and ethnicity to sexual orientation and political perspectives-as rich opportunities for understanding, learning, and growth. To learn more, please click here. 

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

FLSA Status:

Exempt

Service Months:

12