Why CommonBond Communities?:
- Work-life balance
- Competitive salary
- Employee referral program
- Comprehensive benefits package
- Employee recognition and rewards program
- A respectful and growth-oriented workplace
- A chance to make a difference in the community!
- Ongoing training and professional development
CommonBond Communities invites qualified applicants to apply for the Assistant Property Manager positionat our Trail Point Ridge and The Willows in Eden Prairie & Shakopee, MN . The primary responsibility of the Assistant Property Manager is to assist the Property Manager with the daily operations of the community by coordinating the marketing, rental, and occupancy along with a strong focus on customer service and community relations. In addition, this position requires daily administrative duties with respect to both the management office and the apartment community.
ESSENTIAL FUNCTIONS
Compliance
- Prepares all resident files to include all preparatory paperwork.
- Sets up appointments for lease signings and follows through with all appropriate paperwork.
- Prepares all move-out material for Property Manager.
- Prepares copies of all materials to be sent for government compliance. Maintains compliance reporting information monthly.
- Prepares completed move-in packets and maintains a supply of all pertinent materials.
- Enters marketing information, installs resident, enters vacate notices, prints reports on YARDI computer program.
- Assists with subsidy administration in accordance with HUD rules and regulations.
Financial
- Collects rent payments and makes bank deposits on a daily basis.
- Assists Property Manager in making purchases in accordance with budget specifications and guidelines.
- Tracks budget variances and brings those variances to the attention of the Property Manager.
- Sends notices and makes phone calls for any late rent.
Property Management
- Makes appointments, shows apartments, takes and verifies applications to completion.
- Shops comparable projects in the market place monthly.
- Answers incoming calls.
- Greets all visitors.Updates all applicable referral agencies.
- Follows up on all prospective residents in a timely manner.
- Keeps resident files up-to-date.
- Prepares market survey report monthly.
- Fills out maintenance service requests and makes callbacks
- Takes reservations for community facilities and keeps staff abreast of specific setups.
- Informs management of common areas in need of cleaning and repair.
- Inspects daily curb-appeal to include pristine condition of model apartment and suite.
- Informs residents of items in the management office belonging to them.
- Aids in keeping management office and lobby area neat and clean at all times.
- Keeps resident listings up-to-date.
- Handles resident complaints in a timely and professionally.
- Coordinates resident functions.
- Acts as Property Manager in Property Manager's absence.
- Assists with move-in / move-out procedures, including unit inspections, security deposit processing and unit preparations.
- Works closely with resident services staff to meet resident service needs individually and as a group.
- Updates turnover information on a daily basis.
- Works on the first and last day of each month.
- Prepares move-out letters and instructions.
- Manages lease renewal program & resident programs.
- Works overtime as needed.
MINIMUM REQUIREMENTS
- Knowledge of government housing subsidy programs.
- One year leasing or property management experience preferred.
- Office hours may vary due to the specific needs of the property as determined by the Property Manager or regional manager.
KNOWLEDGE, SKILLS AND ABILITIES
- Excellent verbal, written and interpersonal communication skills.
- Exceptional sales skills.
- Basic word processing and spreadsheet knowledge. (Microsoft, Excel)
- Demonstrates a clear understanding and consistent use of YARDI software.
- Typing skills.
- Detail oriented and accuracy with numbers.
- Self-motivated.
- Proficient office skills including organizational abilities.
- Exemplary time management skills.
- Knowledge of fair housing and applicable compliance regulations.
- Willingness to learn.
- Willingness to assist above and beyond as part of "the team."
- Ability to multi-task and work effectively managing multiple projects or tasks.
EDUCATION
- Post secondary coursework in property management, business, real estate or equivalent experience preferred.
- Post high school education preferred.
PHYSICAL REQUIREMENTS
- Ability to lift up to 10 lbs.
- Reaching above and below the shoulders.
- Ability to sit and stand for extended periods of time.
- Ability to file for extended periods of time.
- Ability to open and close file drawers.
- Ability to withstand external weather conditions.
WORKING CONDITIONS
- Smoke free environment.
- Moderate noise level.