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Form of workJob Description
POSITION TITLE: Assistant, Liaison Services Department
PAY STATUS: Non-exempt
SUPERVISES: N/A
PAY RANGE: $52,000 - $56,160
Significant Duties:
Requirements/Qualifications:
PAY STATUS: Non-exempt
SUPERVISES: N/A
PAY RANGE: $52,000 - $56,160
Significant Duties:
- Assist in completing daily tasks delegated and prioritized by the Director and Manager of the department
- Conduct daily follow ups on pending items/tasks assigned by Manager of Department
- Interface between company and outside organization(s) to successfully obtain all permits required for commercial construction projects
- Consult with Director and Manager of Department on keeping relevant details current on each assigned/pending task
- Efficiently submit permit-specific applications, plans, and submittal packages to cities to be processed for plan check and approval
- Keep track and record that all licenses, certificates of insurance, and authorization letters are up to date and addressed to proper authority at time needed
- Follow all guidelines per city to streamline processes and expedite approval
- Communicate effectively with subcontractors in obtaining all documents needed in order to sign, pay, and pull permits on behalf of their company/organization
- Coordinate with every involved team member to keep apprised of any revisions in project scope until permit issuance
- Follow up with cities on plan check status until approved
- Provide frequent updates of permit process to all affiliates
- Keep all records of invoices and receipt of payments filed and organized by date and entity
- Order KNOX boxes per superintendents direction and project requirements, ensure they are on time
- Communicate with warehouse team for efficient delivery of any incoming items I am involved in with ordering process, printing of plans, permits, and miscellaneous documents per superintendent/PM direction
- Fiscally responsible for company Permit Account checkbook and VISA activity to be reported on time to AP for billing purposes
- Responsible for completing NorCal division duties involving permits and documents needed for owners and/or NorCal Fullmer team to successfully obtain permits
- Any tasks assigned and directed by the Manager and Director of Department
Requirements/Qualifications:
- Attention to detail
- Intermediate computer literacy
- Motivated to keep up in fast-paced environment
- Strong work ethic
- Ability to prioritize and fulfill tasks efficiently
- Professional composure, integrity
- Expeditive writing and verbal communication skills
- Ability to meet deadlines
- Adept problem solver
