Assistant Finance Director

Salary: $40.69 - $51.59 Hourly
Location : Garden City, KS
Job Type: Full-Time
Job Number: 00417
Department: Service and Finance
Opening Date: 12/14/2023
Closing Date: 1/7/2024 11:59 PM Central
Description
The City of Garden City is accepting applications for Assistant Finance Director with the Service & Finance Department. This position provides financial support through responsibility for the City's utility billing and accounting operations, specifically the daily revenue collections. Responsible for having a working knowledge of service and billing functions. Oversees and coordinates the City's grant funds and grant applications. Assists Finance Director with training and support of staff personnel as needed.
Examples of Duties

• Oversees the revenue collections and cash management for the City.

• Recommends necessary and practical changes to existing programs and implements approved changes.
• Provides assistance in reviewing proposed utility rate changes and implements approved changes.
• Provides journal entries required to Finance Director for approval. Prepares, reviews and provides all financial accounting audit reports for Finance Director approval.
• Responsible for researching cost effective ways to improve customer service and implementing these services if approved.
• Assists with the training of new employees on office equipment and systems applications.
• Facilitates custom reporting to accommodate department head and management reporting needs.
• Serves as a resource person for the Service and Finance Department's needs regarding software and hardware applications. Assists in researching new software programs when deemed necessary and assists with implementation of new software.
• Maintains security procedures on Accounting software and programming.
• Assists the Finance Director with the preparation and presentation of the City's Annual Budget.
• Administers Internet Software including, but not limited to: Commerce Connections used to initiate wire transfers, utility/ payroll transactions, ACH returns, Lockbox, airport drafts, and for viewing on-line cleared checks and initiating stop payments as needed. Centra for tracking Purchase Card Transactions and submitting cardholder requests. Kansas Sales Tax for remitting Sales Tax Returns. CSI-Online Payments.
• Assists with all duties of the Payroll and Accounts Payable coordinators in their absence.
• Oversees RHID, TIF, and CID collections and disbursements:
  • Oversees and directs Budget and Grant Analyst on proper tracking of RHID, TIF, and CID district collections and disbursements.
  • Download sales tax & TGT receipts from monthly/quarterly KDOR and County reports.
  • Prepare Audit Reports for RHID, TIF, and CID districts.

STAR Bond:

• Monitor and process payment requests from STAR Bond Developer.
• Maintain all STAR Bond records and reports.

Sales Tax Analysis:

• Compile sales tax receipts from monthly KDOR reports.
• Sort & tabulate data, and compile reports for entities when necessary
• Prepare all monthly sales tax reports.

Grants. Gov/Sam:

• Assume role of entity administrator.
• Serves as primary point of contact for all federal grants.
• Assist with the gathering and compiling of grant information from various City departments.
• Coordinate grant tracking and financial management.

Sales Tax Exemptions:

• Process online sales tax exemptions for construction contracts.

Budget Preparation and Filing:

• Assist the Finance Director with the preparation of budget reports.
• Assist City departments with the completion of department budgets.
• Complete and prepare budget reports for City Manager review.
• Publish and file City Budget.

Audit:

• Serves as secondary point of contact, after the Finance Director, for the Annual Financial Audit of the City.
• Assists in preparation of audit documentation and proper tracking and reporting procedures.
• Coordinates all audit documentation prepared by employees of the Service and Finance Department and tracks completion.
• Facilitates the secure transmission of audit documentation to the auditing agency.

Utility Billing

• Oversees and manages the Utility Billing functions of the City.
• Acts as the primary point of contact for issues and concerns with Utility Billing software and systems and oversees the resolution of issues.
• Oversees daily revenue collections for department and prepares daily deposit.

Cashiering

• Acts as primary lead and oversees cashiering of daily revenues across all City departments.
• Coordinates and oversees cashiering practices and procedures and ensures usage of fiscal best practices across the City departments.
• Conducts training and assists departments to establish appropriate practices and procedures for daily revenue collections.

Typical Qualifications
Knowledge, Skills and Abilities: Considerable knowledge of accounting principles and cash transactions required. Ability to analyze and evaluate accounting, budgeting and auditing procedures. Knowledge of modern office practices, procedures, and computer technology. Skill in using electronic office equipment and software (Microsoft Office, Billmaster, Microix, and/or Sage MIP Fund Accounting) with precision. Ability to understand verbal and written instructions. Ability to communicate with City employees, officials, the general public and/or vendors in a pleasant and professional manner. Ability to plan, organize and complete timely, a variety of work activities accurately. Ability to communicate clearly with computer professionals and software/hardware companies. Ability to plan, organize work activities and supervise other employees.
Education, Certification and Experience: Graduation from a recognized College or University with a four year degree in Finance, Accounting or Business (Accounting preferred) and three (3) years experience in a computerized financial office with one year being in a supervisory capacity, or graduation from a recognized college with an Associates degree in Accounting, Business or Finance and five (5) years experience in a computerized financial office with two (2) years experience in a supervisory capacity. A valid Kansas Driver's license is required.
Supplemental Information
Environment: Work is performed indoors in an office setting in a controlled environment.
Surfaces: Carpet and tile.
Physical Characteristics: Ability to lift up to 25 lbs. and carry up to 10 pounds on occasion, reach, bend, turn, see, hear, lean, crouch, stoop, carry, sit, stand, walk, verbalize and write.
The City of Garden City offers a wide range of competitive benefits. Some of the benefits include:

• Health Insurance: Blue Cross Blue Shield
• Advance Life Insurance
• Kansas Public Employees Retirement System (KPERS)
• Wellness Program
• Paid Leave
• Employee Recognition Plan
  • Years of Service Bonuses
  • Evaluations

Employee Assistance Plan