Address
Form of work
SalaryJob Description
Responsibilities
Executive Support
- Completes a variety of administrative tasks including: proactively managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that are sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the executive’s schedule is followed and adhered to. Plays "gatekeeper" and "gateway" role, helping prioritize access to the CFO and creatively managing the meeting calendar as needed.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature.
- Provides a bridge for smooth communication between the CFO, the CFO Leadership Team, other executive teams and internal departments.
- Prioritizes conflicting needs; handles matters expeditiously, and follows-through on projects to successful completion, often with deadline pressures.
- Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting correspondence, and other tasks that facilitate the CFO's ability to effectively lead.
Leadership Team Support & Activities
- Provides administrative support to SVP, Corporate Development and FP&A and team as needed, including tasks related to scheduling, expense reports, travel coordination.
- Attends leadership team meetings and participates in a variety of associated activities including, scheduling meetings, taking notes of highlighted topics and action items, compiling and distributing notes and follow up materials, proactively reaching out to leadership team members and other internal constituents to follow up on action items.
- Works with CFO and VFIT team to coordinate details for leadership meetings, including agenda, meeting logistics, associated technology, guest speakers, travel, etc. Leadership meeting examples include staff meetings, extended leadership meetings, team building events, and town halls.
- Proactively works with VFIT, HR, IDS and Internal Communications teams as needed to troubleshoot issues and ensure smooth leadership meeting details and executive communications.
- Facilitates coordination of travel and outreach plans for meetings through partnerships with Administrative Assistants across the company.
- Collaborates with internal and external partners to ensure projects are completed in a timely manner.
Minimum Qualifications
- Bachelor's degree preferred.
- Eight+ years of experience supporting C-Level Executives
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
- The ideal candidate will be required to be physically present in the office for a minimum of three days per week to provide direct support to an executive leader. This in-office time is crucial for ensuring the smooth operation of executive tasks. Flexibility in scheduling may be necessary to accommodate the executive leader's needs.
- Experience managing the schedule and contacts of a busy senior leader (i.e., Considers time zones, travel time, meeting location, etc.)
- Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Interpersonal skills and the ability to build relationships with stakeholders, including staff, company executives, peers, and external partners.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability working autonomously as needed.
- Proven ability to handle confidential information with tact and discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Preferred Qualifications
- Expert in Microsoft Office
- Available and willing to work extended hours per day or per week, including weekends and holidays to meet its business needs.
Physical Requirements
- At least 21 years of age.
- Able to sit and/or stand for long periods of time and work on a computer for extended periods.
- Lifting may be required.
- Ability to travel (10%)
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Location
Victor, New YorkAdditional Locations
Rochester, New YorkJob Type
Full timeJob Area
Administrative SupportThe salary range for this role is:
$28.31 - $41.59This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.
Equal Opportunity
Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).
Not sure you meet all qualifications? Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.
