Job Location: University of Lynchburg - Lynchburg, VA
Position Type: Staff
Education Level: Graduate Degree
Job Shift: Full time
DescriptionJOB PURPOSE: Assist with the development and oversight of a comprehensive co-curricular Student Activities and engagement program, including but not limited to Student Activities, Student Government Association, Fraternity and Sorority Life, and Club/Organization Management.
ESSENTIAL DUTIES:
Student Activities:
- Serve as co-advisor to the Student Government Association (SGA), through officer training and retreats, elections, budgetary responsibilities, and payroll approval. In addition, will attend weekly Senate meetings, hold regular one-on-one meetings with executive members, and assist at all scheduled events/programs.
- Assist in the implementation of signature, campus-wide events, including Hornet Days, Homecoming, Dell Beach Days, and Senior Class Events, aimed at engaging students within the UL community.
- Manage event planning requests for student organizations including all documentation required (contracts, riders, food requests, etc.)
- Serve as a resource for students and staff, planning approved and registered programs for the campus community.
Clubs/Organizations:
- Meet annually with a representative from all registered organizations on campus to review the event management platform page and usage from the group, including assistance with budget and leadership transition.
- Oversee and manage the day-to-day operations for all registered Student Clubs and Organizations. This includes managing the campus engagement platform, including roster updates, event registration processes, and officer/advisor training.
- Plan annual officer and advisor trainings aimed at assisting with transition and turnover related to recognized organization operating procedures.
- Coordinate the club and organization fair for fall and spring semesters
Fraternity/Sorority Life:
- Serve as the primary advisor to the Interfraternity Council (IFC) and National Pan-Hellenic Council (NPHC), scheduling meetings with chapter leadership as needed/appropriate throughout the week, month, and semester, as well as attending all council meetings.
- Meet regularly with chapter advisors, national headquarters staff, and area advisors both virtually and in-person, keeping them up to date with the status of campus chapters.
- Develop process to access risk management as it relates to chapter events and activities, such as Greek Week, Greek Olympics, Formals, and other annual traditions.
- Oversee hazing prevention programming and awareness on an annual basis.
- Assist in the planning and organization of programming and educational opportunities including, but not limited to council retreats, council/chapter transition, officer trainings, Presidents Council, risk prevention/harm reduction, hazing, alcohol and other drugs, new member experience, social justice, sexual assault prevention and accountability.
- Track and Report chapter data including community service hours, grade reports, and chapter health analysis, and present critical feedback, recommendations, and recognition as appropriate
Other Duties:
- Coordinate and maintain social media pages for the Office of Student Activities and their student organizations.
- Analyze feedback/assessment using the event management platform and other survey opportunities, making recommendations as appropriate, for clubs and organizations.
- Serve on University committees as interested, appropriate and/or requested.
- Perform any other related duties as may be required.