Assistant Director Of Preprofessional Program Admissions

JOBSUMMARY: The Assistant Director of Preprofessional Program Admissions is responsible for the administration, development, and implementation of an effective recruitment program to attract, recruit, in-process and retain qualified students for professional degree programs in osteopathic medicine, pharmacy, dentistry, podiatric medicine, healthcare administration, medical education, biomedical sciences, post-baccalaureate studies and all other programs offered at LECOM.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES: The following are a list of exercises that may be required as a member of the staff from time to time:

• Promotes and preserves the mission of LECOM;
• Acts as administrative representative with faculty, staff, students, and visitors in a professional, friendly manner at all times;
• Maintains confidentiality, professional appearance and pleasant demeanor;
• Serve as a member of the Admissions Committee for all programs offered at LECOM;
• Assist with oversight and management of the admissions and recruitment processes and team members for all programs offered at LECOM;
• Works with the director to develop goals for admissions and recruitment, formulates strategies and objectives needed to meet those goals;
• Responds to all communication inquiries regarding student recruitment;
• Plans and coordinates on-campus visitation and special recruitment programs;
• Advises and counsels prospective students on the various programs offered at LECOM on all campuses;
• Represents LECOM at career, college, graduate, and professional society fairs and meetings;
• Coordinates recruitment activities, including travel requests and reimbursements;
• Conducts recruitment presentations to prospective students at venues nationwide;
• Establishes and maintains contacts with pre-health advisors at various colleges and universities;
• Attends regional and national conferences to recruit qualified applicants;
• Works with the program director on recruiting and marketing campaign strategy, social media campaigns, and implementation of the same;
• Assists with the advancement of the institution's image and reputation to attract and recruit qualified applicants;
• Develops recruitment materials and helps select promotional items for various recruitment activities;
• Prepares and submits reports on the recruitment process and results;
• Maintains contact databases and accurate records to help increase the effectiveness of recruitment efforts;
• Assists in establishing affiliation agreements with undergraduate institutions;
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
• Participate in scholarly activity so to enrich and broaden the student learning experience;
• Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and
• Accept other duties assigned/needed for the Institution's needs.

EEO/AA/M/F/Vets/Disabled

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Ability to develop an in-depth knowledge of academics, osteopathic medical education, and issues related to the recruitment of quality medical students;
• Understanding of issues affecting access to higher education (medical, pharmacy, dental, and podiatric education) and knowledge of how these issues affect health care;
• Knowledge of how to develop and produce informational and training materials for faculty, staff, and students;  
• Ability to create, oversee, and manage work plans that result in quality productivity and completion of tasks;
• Ability to lead and serve in team settings to establish goals, meet objectives, and evaluate results;
• Ability to identify and value diverse sets of skills among staff and assist in sustaining a collaborative working environment;
• Willingness and ability to travel by plane and/or automobile to conduct recruitment business, including occasional weekend and evening hours; 
• Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel...etc.) and accurate data entry skills; 
• Enthusiastic, good sense of humor, and a professional positive attitude;
• Excellent understanding of the admissions process and a demonstrated ability to market and promote professional programs in healthcare administration, medicine, pharmacy, dentistry, and podiatric medicine;
• Willingness to maintain an established work schedule;
• Adherence to all local, state, federal laws and LECOM policies and procedures;
• Ability to organize and prioritize work assignments and meet deadlines;
• Knowledge of pertinent laws, policies / procedures and/or guidelines affecting areas of responsibility;
• Ability to be self-reliant and follow instructions;
• Sound decision-making capabilities and the ability to work independently and as directed by the Institutional Director or his/her designee;
• Willingness to assume responsibility; initiate appropriate action; and maintain confidentiality;
• Knowledge of and ability to maintain confidentiality of patient (HIPAA) and student privacy (FERPA);
• Compliance with State and Federal Regulations and Safety Protocols (OSHA);
• Ability to be trained and certified on the Institutional Data System;
• Effective use of interpersonal and communications skills, including tact and diplomacy;
• Effective use of organizational and planning skills, including attention to detail and follow-through;
• Time management skills in assessing and prioritizing multiple tasks, projects, and demands;
• Willingness to maintain confidentiality of work-related information and materials;
• Establishing and maintaining effective working relationships;
• Willingness to be flexible and accept other duties needed/assigned;
• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect in compliance with EEO rules and regulations;
• The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM; and
• The ability to accept work directives from managers and supervisors in a respectful and cooperative manner.

MINIMUM QUALIFICATIONS:
Education and experience equivalent to: a Bachelors' Degree and a minimum of two to five (2-5) years of experience at a postsecondary educational institution or equivalent related experience required. In addition, the successful candidate must have extensive administrative experience, a demonstrated ability to organize and market programs/events, and must possess and maintain a valid driver's license.  Must be a goal-oriented professional with excellent interpersonal, leadership, communication, organizational, planning, and public relations skills.