Address
Form of workAbout University of Saint Joseph:
The University of Saint Joseph, founded by the Sisters of Mercy, provides a rigorous liberal arts and professional education for a diverse student population in an inclusive environment that encourages strong ethical values, personal integrity, and a sense of responsibility to the needs of society.
At University of Saint Joseph, our mission statement profoundly resonates with our faculty and staff and serves as the foundation upon which our employment policy is built.
We seek to attract, develop and retain individuals who are committed to our mission. We are committed to providing an environment where diverse talents, perspectives, experiences and contributions are recognized, and one that promotes the "growth of the whole person" with resources that enable employees to meet professional and personal life needs.
Accommodations for Applicants:
Employees, students, visitors and applicants with disabilities may request reasonable accommodations to address limitations resulting from a disability. Accommodations are available to help applicants complete application materials and also during the interview and hiring process itself. The University engages in an interactive process with each person making a request for accommodations and reviews the requests on an individualized, case-by-case basis.
To request an accommodation or for questions related to the University's non-discrimination policies, please contact hr@usj.edu or Colleen Beechinor, Benefits Administrator, at 860-231-5786.
Job Description:
Reporting to the Director of Human Resources, the Assistant Director provides operational coordination in assigned areas of responsibility to support the vision, mission and goals of the University. This individual assists the Director with all aspects of department management and operations, and acts for the Director in their absence. The Assistant Director serves as a generalist and performs a wide variety of HR duties on a professional level in the following functional areas: recruitment and hiring, onboarding, policy implementation, employment law compliance, employee relations, and diversity & inclusion.
Responsibilities:
- Support all university departments with all HR-related functions and questions
- This position may support the following areas
- Recruitment: Manage job postings & advertising, support hiring managers/search committee chairs with interview logistics, present search committee training, develop and implement recruitment and retention programs to attract qualified diverse candidates, maintain current job descriptions for all staff positions, manage H1B/Permanent Resident Applicant process.
- Compensation: Conduct annual and as-needed compensation analysis for faculty and staff positions; provide compensation recommendations for new hires and current employees; Maintain knowledge and awareness of salary budgets and notify appropriate department heads of potential issues.
- Training and Engagement: Support employee engagement and development initiatives on campus; coordinate professional development programs and staff trainings to support staff engagement and development on campus
- Employee Relations: Support Director with employee relations concerns. Conduct employee exit interviews and summarize turnover data for yearly review.
- Onboarding: Support the pre-employment background checks process, ensure that offered/accepted candidates receive appropriate new hire materials; conduct new hire orientation bi-weekly
- Payroll: Support payroll processes with timely processing of adjunct faculty contracts, temporary agreements, and graduate assistant paperwork
- Act as Title IX Deputy for the Institution
- Establish partnerships throughout the institution to ensure that employee-focused programming supports the University's values and strategic goals
- Coordinate data for annual reporting (i.e. the Affirmative Action Plan); prepare data into summaries for presentation to various groups on campus
- Work closely and collaboratively with the Human Resources team to ensure University objectives and strategic plans are met
- Assist the Director in preparing and monitoring departmental goals
- Identify and propose process improvements to increase timeliness and effectiveness of Human Resource functions
- Represent the University at professional organizations and events as needed
- Act as primary back-up to HR Director, provide back-up to other Human Resources functions as needed, and perform other duties as assigned
Requirements:
Education & Experience
- Bachelor's degree required, Master's degree and/or HR certification strongly preferred.
- 5-8 years' related experience strongly preferred.
Other Qualifications
- Outstanding organizational skills; ability to prioritize and handle several tasks simultaneously while ensuring accuracy and thoroughness in task/project accomplishment.
- Able to function independently while operating effectively within a team environment
- Excellent oral and written skills and ability to communicate comfortably with candidates, colleagues, external constituents and students
- Cultural competency to work with diverse employee and/or student population
- Ability to maintain confidential information with discretion.
- Proficient with word processing, spreadsheet, and database software, preferably Microsoft Office software, and possess solid general computer, math, and analysis skills. Familiarity with ADP or other HR/Payroll software a plus.
- Exhibits a high level of professionalism, leadership, creative problem solving, diplomacy, negotiation and sales skills, and the ability to manage complex projects with minimal supervision
- Professional, courteous demeanor and appearance; ability to work professionally with students, faculty, staff and administration and represent the University professionally to the public
- Commitment to the mission of the University of Saint Joseph
- Cultural competency to work with diverse populations
- Physical ability to perform essential functions of the position with or without reasonable accommodation.
Physical Requirements: The physical requirements and description of the work environment are representative of what an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bending: Minimal
- Climbing (e.g. stairs): Minimal
- Keyboarding: Substantial
- Kneeling: Minimal
- Lifting: Minimal
- Reaching: Minimal
- Sitting: Substantial
- Standing: Minimal
- Using Telephone: Substantial
- Walking: Minimal
Work Environment: Standard office environment on college campus.
Additional Information:
This position is not eligible for visa sponsorship.
Benefits:
- 403(b) with employer match
- Medical/Dental/Vision insurance
- Life insurance
- Paid time off & 10 paid holidays
- Parental leave
- Tuition Waiver (include spouse & dependent waivers)
- Long-Term Disability insurance
- Employee assistance program
- Flexible spending account
- Health savings account
- 529 CHET savings plan
NON-DISCRIMINATION & TITLE IX INFORMATION
ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES INFORMATION
The University of Saint Joseph believes it must play an active role in creating a community of employees that is diverse, inclusive and equitable. Our work benefits greatly from the contributions of people of color, people from different socioeconomic backgrounds, women, LGBTQ+ people, veterans, and individuals with disabilities. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.
Application Instructions:
Persons interested in the above position should apply online. Please submit:
- Resume/Curriculum Vitae
- Cover letter with salary requirements
You may add up to four additional files/documents after uploading your resume/CV; you will be directed to the upload page after you complete your contact information.
Returning Applicants Login to review your completed application, add documents, or apply for an additional position.
See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
The University of Saint Joseph is an Equal Opportunity/Affirmative Action Employer.
Frequently Asked Questions (FAQs)
