Address
Form of workPosition Details
Position Information
Department
Intercolleg Athletics (YIA)
Position Title
Coordinator-Athletics Ops
Job Title
Assistant Director: Football Operations
Appointment Type
Professional Faculty
Job Location
Corvallis
Benefits Eligible
Full-Time, benefits eligible
Job Summary
The Athletics Department is seeking an Assistant Director: Football Operations. This is a full-time (1.00 FTE), 12-month, professional faculty position.
The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.E.A.V.S.).
The purpose of this position is to serve as another support liaison for the Head Football Coach and the Football Operations program. This position provides administrative support to the Head Football Coach and manages some of the administrative support for the entire Football Program, as delegated by the Director of Football Operations. This position is responsible for special projects and maintaining the event and travel schedule. In addition, the Assistant Director of Football Operations is responsible for a wide variety of administrative and analytical assignments which involve independent judgment, knowledge of University, State, PAC-12, and NCAA procedures, as well as coordination with other areas in the athletic department, university population, and the general public.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
40% ADMINISTRATIVE SUPPORT TO HEAD COACH
Duties will be completed in coordination with the Director of Football Operations. Maintains a daily schedule and log of events, meetings and actions requiring Head Coach's attention. Schedules daily activities mentioned, including transportation, meals (if required), and advises the Head Coach of such activities to ensure attendance. Screens telephone calls requesting the Head Coach. Responds to and prepares all correspondence requiring a communicated message, either directly from the Head Coach or based on his suggested response. Performs dictation transcription of letters and memos from Head Coach. Apprises the Head Coach of any Football Office activities that require action, both internally involving the staff, and outside contacts with other OSU departments, other universities, or the general public. Assists the Head Coach in any activity that will aid in maintaining the performance, efficiency, integrity, and mission of the OSU Football Office. Acts as Human Resource liaison, when appropriate, during all staff hires in Football. Acts as lead contact on all away home football contests and is responsible for all transportation team needs to include contracting with outside vendors (planes, buses, and hotels).
25% FOOTBALL PROGRAMS AND PROJECT SUPPORT
Assists with activities contributing to the support of the Football Office, financial or otherwise, including the football office annual golf tournament, football camps, and coaches' clinics; coordinates all of these activities, including: large mailings, participant responses, vendor business contacts, accounting and financial accountability, and personal participation during the events when possible. Prepares travel reimbursement forms. Provides input, direction and support of all social media sites pertaining to recruiting or current program operations.
20% ADMINISTRATION OF THE FOOTBALL PROGRAM'S ADMINISTRATIVE OFFICE
Assists the general needs of ten assistant coaches, including: scheduling, training, directing, responding to queries, overseeing accuracy and timeliness of completed work, resolving problems, and conflicts of priorities; coordinates the influx of requests, in-house typing, correspondence, and general needs assistant coaches and assigned graduate assistants. Ensures a current database of athletes containing names, addresses, addresses of parents, telephone numbers, class schedules, curriculum and daily activities involving the football office. Responds to athletes' inquiries and directs questions, procedures and assistance to applicable person or department. Communicates with the general public, Beaver supporters, news media, PAC-12 universities, and other departments within OSU, via telephone, correspondence or in-person. Maintains current database of football schedules, practices, game play book, meetings and requirements while complying with all NCAA rules, regulations, guidelines, and requests of our football office. Coordinates all Football Office needs to ensure completion of scheduled deadlines. Responsible for transporting personnel as needed.
15% SUPERVISION
Provides leadership, supervision, and direction for assigned student staff year-round. Plans, assigns, and reviews work. Establishes goals for each position and assesses performance through completion of evaluations. Hires, trains, and promotes employees. Schedules work and adjusts work priorities to meet the needs of Football Operations. Disciplines or effectively recommend discipline up to and including dismissal. Addresses grievances, developing a framework for corrective actions as necessary.
What You Will Need
• Bachelor's degree in Sports Management, Business Administration, Communications, or related field.
• One (1) years of experience working with an NCAA Division Football Program in a support capacity.
• General understanding of NCAA Division I FBS institution rules and regulations.
• Demonstrable experience supervising employees.
• Excellent oral and written skills.
• A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
• Experience working in the NFL in a support capacity.
• Ability to take initiative and be a self-starter.
• Demonstrated ability to handle conflict.
• General working knowledge of Teamwork's Data Base.
Working Conditions / Work Schedule
Must work evenings, weekends, and holidays.
Pay Method
Salary
Pay Period
1st through the last day of the month
Pay Date
Last working day of the month
Recommended Full-Time Salary Range
Salary is commensurate with skills, education and experience.
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/18982
Posting Detail Information
Posting Number
P07633UF
Number of Vacancies
1
Anticipated Appointment Begin Date
01/15/2024
Anticipated Appointment End Date
Posting Date
12/21/2023
Full Consideration Date
Closing Date
12/28/2023
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach:
1) Resume/Vita
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
You will also be required to answer two supplemental questions in the application process regarding your IAWP status. An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA's relatives or legal guardians, or coaches at any point during the PSA's participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA's athletic skills and abilities or the PSA's recruitment by or enrollment in an NCAA institution. This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches. Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit. Answers to the questions must be truthful. False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.
For additional information please contact: Kimya Massey at kimya.massey@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Information
Department
Intercolleg Athletics (YIA)
Position Title
Coordinator-Athletics Ops
Job Title
Assistant Director: Football Operations
Appointment Type
Professional Faculty
Job Location
Corvallis
Benefits Eligible
Full-Time, benefits eligible
Job Summary
The Athletics Department is seeking an Assistant Director: Football Operations. This is a full-time (1.00 FTE), 12-month, professional faculty position.
The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.E.A.V.S.).
The purpose of this position is to serve as another support liaison for the Head Football Coach and the Football Operations program. This position provides administrative support to the Head Football Coach and manages some of the administrative support for the entire Football Program, as delegated by the Director of Football Operations. This position is responsible for special projects and maintaining the event and travel schedule. In addition, the Assistant Director of Football Operations is responsible for a wide variety of administrative and analytical assignments which involve independent judgment, knowledge of University, State, PAC-12, and NCAA procedures, as well as coordination with other areas in the athletic department, university population, and the general public.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
40% ADMINISTRATIVE SUPPORT TO HEAD COACH
Duties will be completed in coordination with the Director of Football Operations. Maintains a daily schedule and log of events, meetings and actions requiring Head Coach's attention. Schedules daily activities mentioned, including transportation, meals (if required), and advises the Head Coach of such activities to ensure attendance. Screens telephone calls requesting the Head Coach. Responds to and prepares all correspondence requiring a communicated message, either directly from the Head Coach or based on his suggested response. Performs dictation transcription of letters and memos from Head Coach. Apprises the Head Coach of any Football Office activities that require action, both internally involving the staff, and outside contacts with other OSU departments, other universities, or the general public. Assists the Head Coach in any activity that will aid in maintaining the performance, efficiency, integrity, and mission of the OSU Football Office. Acts as Human Resource liaison, when appropriate, during all staff hires in Football. Acts as lead contact on all away home football contests and is responsible for all transportation team needs to include contracting with outside vendors (planes, buses, and hotels).
25% FOOTBALL PROGRAMS AND PROJECT SUPPORT
Assists with activities contributing to the support of the Football Office, financial or otherwise, including the football office annual golf tournament, football camps, and coaches' clinics; coordinates all of these activities, including: large mailings, participant responses, vendor business contacts, accounting and financial accountability, and personal participation during the events when possible. Prepares travel reimbursement forms. Provides input, direction and support of all social media sites pertaining to recruiting or current program operations.
20% ADMINISTRATION OF THE FOOTBALL PROGRAM'S ADMINISTRATIVE OFFICE
Assists the general needs of ten assistant coaches, including: scheduling, training, directing, responding to queries, overseeing accuracy and timeliness of completed work, resolving problems, and conflicts of priorities; coordinates the influx of requests, in-house typing, correspondence, and general needs assistant coaches and assigned graduate assistants. Ensures a current database of athletes containing names, addresses, addresses of parents, telephone numbers, class schedules, curriculum and daily activities involving the football office. Responds to athletes' inquiries and directs questions, procedures and assistance to applicable person or department. Communicates with the general public, Beaver supporters, news media, PAC-12 universities, and other departments within OSU, via telephone, correspondence or in-person. Maintains current database of football schedules, practices, game play book, meetings and requirements while complying with all NCAA rules, regulations, guidelines, and requests of our football office. Coordinates all Football Office needs to ensure completion of scheduled deadlines. Responsible for transporting personnel as needed.
15% SUPERVISION
Provides leadership, supervision, and direction for assigned student staff year-round. Plans, assigns, and reviews work. Establishes goals for each position and assesses performance through completion of evaluations. Hires, trains, and promotes employees. Schedules work and adjusts work priorities to meet the needs of Football Operations. Disciplines or effectively recommend discipline up to and including dismissal. Addresses grievances, developing a framework for corrective actions as necessary.
What You Will Need
• Bachelor's degree in Sports Management, Business Administration, Communications, or related field.
• One (1) years of experience working with an NCAA Division Football Program in a support capacity.
• General understanding of NCAA Division I FBS institution rules and regulations.
• Demonstrable experience supervising employees.
• Excellent oral and written skills.
• A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
• Experience working in the NFL in a support capacity.
• Ability to take initiative and be a self-starter.
• Demonstrated ability to handle conflict.
• General working knowledge of Teamwork's Data Base.
Working Conditions / Work Schedule
Must work evenings, weekends, and holidays.
Pay Method
Salary
Pay Period
1st through the last day of the month
Pay Date
Last working day of the month
Recommended Full-Time Salary Range
Salary is commensurate with skills, education and experience.
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/18982
Posting Detail Information
Posting Number
P07633UF
Number of Vacancies
1
Anticipated Appointment Begin Date
01/15/2024
Anticipated Appointment End Date
Posting Date
12/21/2023
Full Consideration Date
Closing Date
12/28/2023
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach:
1) Resume/Vita
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
You will also be required to answer two supplemental questions in the application process regarding your IAWP status. An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA's relatives or legal guardians, or coaches at any point during the PSA's participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA's athletic skills and abilities or the PSA's recruitment by or enrollment in an NCAA institution. This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches. Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit. Answers to the questions must be truthful. False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.
For additional information please contact: Kimya Massey at kimya.massey@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.
