Assistant Director, Contract Administration (Remote)

Join Our Team as Assistant Director, Contract Administration!

Are you ready to take your career to the next level? We're seeking a dynamic and proactive individual to fill the role of Assistant Director of Contract Administration. As a key player in our Legal Department, reporting directly to our in-house General Counsel, you'll be at the forefront of managing and executing the day-to-day operations of Contract Management.

What You'll Be Doing: Develop and implement a cutting-edge contract policy for the effective management of client contracts. Ensure compliance with established contracting processes, including the enforcement of eligibility criteria for various funding sources. Function as a strategic liaison to the business, positioning yourself as a compliance leader. Set and manage the team's daily workflow and department metrics to drive success. Lead training efforts to educate our valued business partners on policies, processes, and procedures.

How you can expect to contribute:

• Design and implement comprehensive contract management processes, including the creation, execution, and storage of all client-facing contracts in the organization.
• Develop or create enhancements to standard operating procedures and policies to ensure flawless execution of day-to-day processes to create and achieve productivity metrics and performance goals.
• Interact with the sales, business development and client implementation teams, as well as clients, in the preparation, negotiation and execution of client contracts.
• Consult and resolve any issues relating to contract policy, contract documentation, pricing and billing corrections with internal partners and clients if required; ensuring that the end results are within guidelines and contract terms (to include communication at all business levels).
• Serve as primary "gatekeeper" responsible for ensuring contracts comply with organizational requirements, including that lease eligibility criteria are understood and enforced. Work with Legal team to update criteria and policies, as necessary.
• Serve as primary point of contact with leaders throughout the company to continually monitor service offerings to ensure they synchronize with contracts. Collaborate with leaders throughout the business to ensure that new service offerings are properly covered from a contracts/billing standpoint. Work closely with Legal to create new agreements to cover new service offerings.
• Review and audit contract documents and implementations to ensure quality control. Provide tracking and reporting, as necessary.
• Serve as primary liaison between Finance, Treasury, Operations and Legal in the creation and implementation of billing procedures from a systems and contracting standpoint. Assist in designing and adopting systems changes as well as the creation and implementation of contracting processes to match.
• Create and deliver formal and informal presentations to raise awareness of updates, issues, and actionable items within Contract Administration. Serve as primary individual responsible for training entire business on Contract Administration processes and procedures.
• Assess trends and developments in business to ensure that contracting processes and systems meet any requirements necessary to support client needs, compliance obligations or legal enforcement.
• Build and develop Contract Administration team as necessary to meet the company's goals.

What you need to be successful:

Seasoned Expertise: Bring a wealth of wisdom with five or more years of hands-on experience in the field of contract management.

️ Organizational Mastery: Showcase your excellent organizational skills, ensuring that every detail is accounted for in the complex world of Contract Administration.

Tech Savvy: Navigate the digital landscape effortlessly with proficiency in the Microsoft Office suite. Bonus points for familiarity with contract management systems!

️ Masterful Communication: Communicate with finesse! Your highly effective verbal communication skills, coupled with an exceptional ability to listen, will set you apart.

Negotiation Ninja: Flex your negotiation muscles and dazzle with your top-notch presentation skills. You know how to make a compelling case.

Risk Advisor: Proficient in assessing risks, you offer strategic advice to various organizational levels, including board members and senior management.

• Time Management Pro: Juggle multiple projects and priorities like a pro in a fast-paced environment, showcasing your effective time management skills.

‍ Leadership Prowess: Lead with confidence. Your demonstrated leadership skills shine as you manage multiple workstreams concurrently, committed to delivering high-quality results within specified targets.

Team Building Mentor: Envision the future! Express your desire and ability to eventually build a team that will grow and evolve with the business. Until that time, foster team members' growth with teaching and introducing new concepts to large enterprise audiences.

Academic Foundation: Hold a bachelor's degree in a business/finance-related field, or a related area. Your educational background is preferred, but your hands-on experience is just as crucial. Join us and let's shape the future together!

Learn More About the Finance Team Here - merchantsfleet.com/join-finance-team

The Company

You're invigorated by team collaboration and a fast-paced work environment. Opportunities for growth motivate you to always bring your A-game. You're tired of being told "no" when you think of ways to improve, innovate, and do things better.

There's a place for people like you. Welcome to Merchants Fleet.

We've been around for more than 60 years, but we're the fastest growing fleet management company in North America. The fleet industry is behind every delivered package, the summertime memories kids make on their way to camp, and the heavy-duty trucks and vans that keep the lights on. That's a lot of responsibility, and why we want our employees to always be at their best.

Everything at Merchants Fleet is fueled by our entrepreneurial spirit, including:

• Leadership who truly lead and engage with employees
• Real career paths and the tools you need to grow and develop
• A work environment that's encouraging and collaborative

We know employees won't stay if they're not happy, which is why we provide a great benefits package on top of our award-winning work environment. In fact, we've just made the "Great Companies to Work For in NH" list for the seventh year in a row and have a 88% employee satisfaction score (just a little higher than the national average of 57%).

So, what are you waiting for? See why a career with Merchants Fleet is the best decision your future self has ever made.

We are so fortunate to have an in-house team of Talent Acquisition Specialists who do an exceptional job meeting all of the needs of our business. For this reason, we do not have a need for external recruiting support.

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