Assistant / Coordinator for Donor Relations & Events

As a part of the Donor Relations and events unit, we oversee key events for Iowa State University and the ISU Foundation building and enhancing relationships with donors through coordinating meaningful experiences. This position will primarily work with team members of the events team executing support tasks including event registration, event setup/tear down, execution of events, expense tracking, and other as needed. This position will also be the primary contact point for events at the foundation managing the events inbox and assisting donors with event related inquiries.

Based on qualifications and experience, a selected candidate may hold one of these job titles: Assistant or Coordinator.

Core Responsibilities include but are not limited to:

• Support event planners with Blackthorn event management software including but not limited to creating web registration, invitations, electronic communication, and attendee status updates.
• Collaborate with internal and external units to ensure safe and proper transfer of constituent data.
• Assist with project intake and organize tasks in project management system.
• Create nametags and place cards for events. Support and develop best practices to ensure accuracy and efficiency for events.
• Support events team with set-up and tear-down for various events.
• Assist with management of the events budget. Track and document expenses in alignment with budget categories to support organizational priorities and support event planners with expense processing.
• Assist with the management of event support and registration for marquee events including preparing event supplies, coordinating travel, shipping materials, tracking shipments, nametags, and registration.
• Serve as backup support for day-to-day administrative and special project support to the Senior Director of Donor Relations and Director of Donor Relations.

Qualifications

Minimum Experience

• 4+ years of work experience related to employment area. Education may be substituted for years of work experience.

Desired Skills & Experience

• Must be proficient with Microsoft Office suite of applications. Specifically utilizing mail-merge functions for nametags and Excel for budget tracking.
• Service-oriented mindset, creating positive experiences for Donors and prospective donors.
• Must be proficient in virtual event platforms (Zoom and Zoom Webinar).
• Excellent communication skills (both written and verbal), editorial skills, and attention to detail.
• Possess excellent judgment, organizational planning and diplomacy, and a professional attitude.
• Must adhere to strict confidentiality standards.
• Must be adaptable, flexible, and self-directed.
• Some experience in Workfront, Salesforce and Salesforce Apps including Ascend and Blackthorn is preferred.
• Creativity, patience, a sense of humor and a belief in our organizational mission of: Aligning donor passion and generosity to advance Iowa State University’s land grant ideals.

Travel: Some local travel

FLSA Status: Non-exempt

Location: Ames, IA; potentially hybrid

For additional information, visit the following pages:

• Iowa State University Foundation
• Benefits Package Information
• Iowa State University