Assistant Activities Manager

Summary: Managing and leading an active team to create a professional and safe environment in which to deliver all Big Cedar Lodge activities. Assist with effectively managing all financial aspects of the active operation, encourage staff development and achieve/exceed instruction and service quality targets.

Essential Functions:

• Assist in the planning, scheduling, supervising and coordination of the daily operations.
• Prepare new hires onboarding and assist with training new employees.
• Assist in ordering, receiving, and maintaining an appropriate inventory of activity and office supplies.
• Prepare a variety of administrative/operations reports and records; timesheets, daily finances, inventories, cash reports and checkbook.
• Monitor Activities Attendant’s service to ensure that appropriate quality standards are maintained.
• Communicate regularly with the Activities Manager and other Big Cedar Lodge personnel to plan, coordinate, and evaluate activities, exchange information and resolve problems.
• Work through a variety of special problems that arise in daily operations related to inventory, purchasing, personnel and equipment.
• Ensure there are no daily open balances for activities going unpaid.
• Always provide superior service to our Big Cedar Lodge guests.
• Builds relationships with internal partners to ensure marketing programs are integrated and aligned to the organization’s objectives.
• Assist with managing all budgeting and compliance processes for Activities.
• Respond to telephone and e-mail inquiries regarding Activities.
• Ensure organization is maintained in all storage areas.
• Assist with working deliveries from warehouse and getting ordered supplies to correct storage location.
• Remain current with all pertinent computer software programs and equipment relative to the job- Delphi, Outlook, Excel, Sortly, Word and Yellow Dog.
• Perform other tasks as needed, directed, or assigned.