AR/AP Specialist

Accounts Receivable Duties:

• Receives payments and posts amounts paid to customer accounts.
• Locates and monitors overdue accounts, using computers and a variety of automated systems.
• Records information about financial status of customers and status of collection efforts.
• Initiates credit checks on customers.
• Locates and notifies customers of delinquent accounts by mail or telephone to solicit payment.
• Generates weekly A/P, and A/R, reports and submits to supervisor.
• Confers with customers by telephone or email and determines reasons for overdue payments and to review the terms of sales, service, or credit contracts.
• Advises customers of necessary actions and strategies for debt repayment.
• Sorts and files correspondence and performs miscellaneous clerical duties such as answering correspondence and writing reports.
• Works with Controller to arranges for debt repayment and establishes repayment schedules, based on customers' financial situations.
• Process and reconcile employee credit card expense reports.
• Retrieve mail from the mailbox.
• Works with Controller to generate monthly sales tax preparation duties.

Accounts Payable Duties:

• Process of the weekly Payable check run. Matches, sorts, records and mails checks out once verified to the invoice.
• Prints emailed invoices. Matches all invoices to purchase orders. Checks, approves and enters all vouchers for payment into proprietary software.
• Prints emailed confirmations/revised PO’s. Matches them to the original PO.
• Prints original Purchase Orders and maintains the process for payment against those PO’s.
• Checks, verifies and enters all credit card purchases for payment.
• Checks and verifies payables statements from vendors on a weekly basis at minimum.
• Audit freight bills against purchase orders for instructions, estimates accuracy prior to payment.
• Answers all vendor inquiries related invoice questions.
• Files purchase orders, invoices, and any other filing that is necessary.
• Generates weekly A/P report and submits to supervisor.
• Maintains all accounts payable, RMA and freight files.
• Assist and follow up on all RMA’s to make sure they are complete and credit memos received.
• Requests Credit memo from vendors when necessary.
• Prepares analysis of accounts, as required.
• Verifies tax exempt status on PO’s against invoices and charges. Ensure proper documentation has been submitted by CSI to the vendor.
• Assists with accounts payable special projects, as necessary.
• Creates file labels, address labels and other mailings.
• Helps maintain stocked office supplies.
• Maintains orderly filing systems, file rotation and archiving.
• Performs other duties as assigned.