AP Specialist

This role is responsible for core finance tasks, primarily (but not limited to) Accounts Payable work, for business division.

RESPONSIBILITIES

• Process a high volume of vendor invoices in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Generate reports detailing accounts payables status.
• Understand GL expense accounts and cost centers.
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.).
• Review and approve Expense Reimbursement reports on a daily basis.
• Manage daily cash box reconciliations and follow-up with Branch Managers on discrepancies.
• Monitor General Ledger and make Journal entries.
• Manage bank reconciliations.
• Support preparation of financial reporting to Division President.
• Collaborate with the Controller and assist with additional tasks as assigned.

KEY QUALIFICATIONS AND SKILLS

• High School Diploma.
• Bachelor’s Degree in Finance or Accounting and/or relevant work experience preferred.
• 5 years prior work experience in Accounts Payable (A/P) department
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Dependable team player with ability to work independently within scope of responsibilities.
• Excellent organizational planning and project management skills.
• Self-starter who is organized, thorough with attention to detail & follow-up skills.
• Ability to multitask and meet concurring deadlines.
• Excellent verbal and written communication skills.