Animal Shelter Administrative Assistant I

Position Description

Responsibilities

• Answer phones and greet customers in-person
• Assists customers with questions/concerns via phone, in-person, or written format
• Intake, vaccinate, micro-chip, and test animals
• Assist with animal adoptions and reclaiming of animals
• Gather and load information into computer system
• Organize and maintain an effective filing system
• Process daily deposits and shelter billing
• Perform other office/administrative support work (i.e. filing, copying, etc.)
• Assisting with various clinics (ex: spay/neuter, etc.), outreach events (foster, adoption, etc.), or veterinarian appointments; transporting animals as needed
• Assist with cleaning, feeding, medicating, and euthanizing animals as needed

Qualifications

• High School diploma and 3 years of office/clerical experience, including some of that time working with animals in a shelter, kennel, veterinarian’s office, or other environment involving animals OR
• Associates degree in Business Administration or related field and 1 year of office/clerical experience, including some of that time working with animals in a shelter, kennel, veterinarian’s office, or other environment involving animals OR
• Bachelor's degree in Business Administration, Public Administration, or other related field and some experience (paid or volunteer) working with animals in a shelter, kennel, veterinarian’s office, or other environment involving animals

• NC Certified Euthanasia Technician or ability/willingness to obtain within a specified timeframe
• Certified Rabies Vaccinator or ability/willingness to obtain within a specified timeframe
• Valid driver’s license with a safe driving record
• Ability to interact positively and safely with animals of all kinds
• High level of professionalism with outstanding customer service skills; capable of dealing tactfully with the public
• Excellent organizational skills with ability to multi-task/work in a fast-paced environment
• Excellent oral and written communication skills
• Excellent computer skills with ability to fully utilize animal tracking system as well as Microsoft Office software (ie: Word, Excel)
• Creative problem solving skills
• This position is considered heavy work; lifting 50 pounds on a daily basis, and 100 pounds with an assistant occasionally.

As of 7/1/2022:
You will find that Catawba County has one of the best benefits packages around. Our Human Resources staff are dedicated to keeping in touch with trends in benefits on both a local and national level, listening to employees' suggestions regarding benefits, and continually reviewing to ensure our benefits package is of good quality and meets the needs of both our employees and our organization. Available benefits include:
Health Care

• Health: For a small bi-weekly premium, employees may choose between a traditional (co-pay) health plan and a high deductible health plan coupled with a Health Savings Account (HSA). Coverage may also be purchased for spouse, child(ren), or family.
• Dental Insurance: At no cost to full-time employees, the County covers preventive, routine, and non-routine care. Coverage for the same benefits may also be purchased for spouse, child(ren) and family. In addition, a $2,000 benefit toward orthodontia coverage is provided for children up to age 19.
• Vision Care: Coverage is available, at group rates, for employee and dependents, with 2 plan options to choose from.
• Supplemental critical care and accident insurance plans: These optional coverage plans are available at a nominal cost.
• Flexible Spending Accounts: Pre-tax accounts which can be used to pay for qualified out-of-pocket medical, dental, vision expenses.

• Employee Health Clinic (EHC): An employee medical clinic, available to all County employees, which operates 40 hours a week. Services provided include acute care, first aid, evaluation and care for workers' compensation injuries, pre-employment screenings, health education, and behavioral health referrals. Services offered both in person and through telehealth. Acute care available to employee’s children ages 5-17 regardless of health insurance coverage and for employee’s adult children (ages 18-26) or employee’s spouse if covered on the county’s health insurance.
• Wellness: The County recognizes the importance of our health and well-being. We maintain a very proactive and effective Wellness Program, including reimbursement and discounts for gym membership, incentives for physical activity, on-site nutrition counseling, free exercise opportunities, wellness education and more.
• Employee Assistance Program: Counseling services are available to all County employees and immediate family members in the home. Services are provided in a private and confidential setting (in-person or virtually). The County provides coverage for the first six visits.

• Annual Leave: Full-time employees earn from 10-21 days annually based on years of service. Service credit from other NC and Local Governments in the retirement system may be transferred to the County.
• Sick Leave: Full-time employees earn one day (8 hours) of sick leave per month. Sick leave from other NC and Local Governments in the retirement system may be transferred to the County.
• Holiday Leave: Throughout the year, 11 days of paid leave are provided in recognition of holidays.
• Flexible work schedules.
• Time off for activities that support our local schools.
• Continuing educational assistance.
• Discount tickets to recreational venues.
• Employee appreciation days/activities.
• Tax-free flexible spending account to pay for dependent care.

• Local Governmental Employees Retirement System: For employees assigned to work 20 hours per week or more in a benefitted position, participation in this program is automatic. Employees contribute 6% of their salary, which is tax deferred. After (5) years of creditable service, you become fully vested in the retirement system. Employees may also take advantage of individual and group retirement counseling through the Human Resources department.
• 401K: The County provides a 2% contribution plus an additional 1% match (up to 3% total contribution by the County). Our sworn law enforcement officers receive a flat 5% contribution to their 401k.
• Other Tax Deferred Programs: Other tax-sheltering programs are available through IRS Code 125 (Cafeteria Plan), and a 457 supplemental retirement plan (Deferred Compensation).
• Longevity Pay: After 5 years of creditable service, employees receive an annual longevity payment that is paid every year thereafter. This lump sum payment rewards employees for their length of service to Catawba County. The amount is based on years of service.
• Life Insurance: Death benefit equal to one times employee’s annual salary with a minimum coverage amount of $25,000. Optional supplemental life insurance coverage is also available for both employee and dependents through payroll deduction at group rates.
• Short Term Disability: Available at no cost to employees, benefits are available after a 55-day waiting period.
• Long Term Disability: Available through payroll deduction at group rates.
• Eligibility for membership and financial services at State Employees Credit Union (SECU)/Local Government Federal Credit Union (LGFCU).