Advancement Associate

University Advancement at the University of Virginia (UVA) is seeking a highly qualified candidate to fill the role of Advancement Associate. The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

The Advancement Associate will play an important role in providing administrative support to multiple departments within the organization. This dynamic position involves general administrative duties, including calendar management, meeting preparation, communication, data entry and reporting, and general office operations. Additionally, this role will provide coverage and support to various teams during periods of absence or leave, ensuring uninterrupted workflow and maintaining high levels of efficiency across the organization. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, collaborative environment.

The Advancement Associate will join the University Advancement Operations team and will report to the Associate Director of People Operations.

Key responsibilities:

• Plan and staff events and meetings, ensuring seamless execution.
• Assist with the preparation of presentation materials, correspondence, and mailings or donor acknowledgment letters.
• Draft minutes for committee and board meetings or staff meetings, and track or execute follow-up as needed.
• Communicate with other internal University groups and individual student-related programs of the development team or units supported.
• Schedule appointments. Set up and confirm travel arrangements, hotel accommodations, and car rentals. Provide travel itineraries. Process reimbursements efficiently and accurately.
• Receive and direct calls, professionally dealing with parents, donors, volunteers, alumni, and friends. Provide coverage for our reception desk.
• Ensure accurate data entry and use metrics to prepare report on key initiatives and programming.
• Other duties as assigned.

Strong candidates for this role will have excellent organization and prioritization skills, with demonstrated proficiency in managing multiple tasks simultaneously. The incumbent will be detail-oriented with a high level of accuracy and have excellent written and verbal communication skills. Preference will be given to candidates with experience maintaining database records and producing reports, and utilizing design tools (e.g., Canva, Adobe Design Suite) to produce presentation materials.

Required Qualifications:

• Education: High School Diploma.
• Experience: At least two years of related experience.

Preferred Qualifications:

• Bachelor’s degree
• Proficiency with Microsoft Office suite
• Strong organizational and multitasking skills.
• Experience with data entry and management.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team and independently.
• Detail-oriented with a high level of accuracy.
• Experience creating presentation materials using tools such as Prezi, Canva, or PowerPoint.

Success in this role requires someone who is action-oriented, with strong customer focus, savvy interpersonal skills, and the ability to work in a fluid and quickly changing environment. If this sounds like you, come join our team as we approach the conclusion of our Honor the Future fundraising campaign and prepare for the next iteration of University Advancement.

UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This position is expected to be performed in person and will require a reliable presence in our shared office space located in Charlottesville, Virginia.

For additional information about the position, please contact April Sibiski, at nbu2ag@virginia.edu.

Diversity, Equity & Inclusion

Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives, and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools, and networks of engaged alumni, parents, and friends of the University.

This is an Non-exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance. This position will not sponsor for work Visas. The anticipated Hiring Range: $21.60 - $24.00/hr and will be commensurate with education and experience. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through the University job board, Careers at UVA, and search for R0059060.

Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their ‘Jobs Hub’. Applicants must complete an application online with the following documents:

• Resume
• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

MINIMUM REQUIREMENTS

Education: High School Diploma required
Experience: At least 2 years of related experience

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library,are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.