Administrator, Parts Logistics

Job Details
Job Location
Irvine Headquarters - Irvine, CA
Remote Type
Hybrid
Position Type
Full Time
Education Level
High School/G.E.D
Travel Percentage
None
Job Shift
1st
Job Category
Logistics
Description
About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
This position will be responsible for supporting, planning, organizing, evaluating and reporting all activities associated to Parts Distribution business. Tasks include analyzing relevant data, formulating reports, developing presentations, supporting with selecting and managing carriers, prepare network optimization studies and support new business development.
Responsibilities

• Support daily operations as related to Parts Logistics
  • Requires daily support with communication and direct operations with all issues
  • Assist in financial and operational due diligence, when applicable, by collecting and analyzing financial and operational data
  • Prepare analysis, projections and forecasts as they relate to Parts Distribution
  • Collect historical data, and research/consider trends (from an internet source or target company's internal systems) to develop a reasonable forecast
  • Prepare project status reports, profitability reports, executive summaries and presentations as needed
  • Assist develop KPI to measure the effectiveness of the carriers/service providers
  • Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed
• Monitor, report and resolve daily operational/billing activities and prepare monthly forecast and accruals as needed
  • Assist with departmental projects such as system development and RFP submissions
  • Formulate project reports as requested by Glovis Korea, Finance, or Operations departments
  • Develop recommendations and prepare necessary approval documents for management in Operations and Finance
  • Provide customer with KPI reporting as requested
  • Monitor daily operations as related to Parts Distribution (may require daily communication with carriers and customers, directly investigations to verify and resolve customer complaint)
• Other duties as assigned
  • Support annual business plan preparation
  • Assist with all business activities with EDI and manual invoicing
  • Prepare month end updates, invoices, and monthly accruals

Compensation Range
$55,000- $65,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits of working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy
Qualifications
Skills & Qualifications

• Advanced PC skills: Microsoft Excel, Word, PowerPoint, and Database Management Systems Required
• Ability to logically and systematically work through problems Required
• Must possess necessary interpersonal skills to effectively communicate with different departments and current customers Required
• Excellent written and verbal communications skills Preferred
• Experience in SAP is preferred, but not required

Education & Experience

• H.S Diploma/G.E.D Required
• Associates Degree Preferred
• 2 years of relevant experience OR an equivalent combination of education and experience in Parts Logistics Required
• 4 years of relevant experience OR an equivalent combination of education and experience in Parts Logistics or Vehicle Distribution in the Automotive Industry Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 15lbs
• Carry up to 15lbs
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position will be located in the Irvine, CA office
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.