Administrator I

Are you a highly customer-focused administrative professional who thrives in a fast-paced, challenging environment, adept at orchestrating multiple activities to achieve your goals? Look no further! The Fleet Services Division is on the hunt for a dynamic Administrator to join our Motor Pool Dispatch and Personal Property team.
As the Administrator for these programs, you will be at the heart of daily interactions with our organization and external contacts, working closely with colleagues at all levels. Your dedication to providing top-notch service to internal and external customers will be valued and celebrated.
Joining our team opens the door to endless possibilities for growth and development in a dynamic environment. As a vital part of the Fleet Services Division, you will play a crucial role in shaping our future, making a positive impact on King County's operations, and serving our community.
This recruitment is to fill a Special Duty Assignment or Term Limited Temporary Position that is anticipated to last for two years.
Scope of Job Duties: To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
Operations:

• Administrative Support: Review, proofread, and format all correspondence prepared for signature to ensure accuracy and completeness. Track and follow up with staff to ensure deadlines are met. Work on multiple special projects. Coordinate new staff onboarding, standard work processes, staff moves and facility.
• Payroll: Process payroll for Fleet in Peoplesoft payroll system. This includes preparation and maintenance of payroll records, adjustments and corrections to payroll benefit accruals and other payroll information.
• Financial:Process Expense and travel reimbursements for section staff including appropriate account coding and assist with the preparation of various budgetary reporting. Order and maintain office supplies inventory and assist with the procurement of technical equipment for the Operations section.
• Records Management: Manage the electronic (ERMS) and physical records of the Operations section and track and coordinate public disclosure requests.
• Special Projects: Provide support to Fleet Operations staff by working on cross-functional projects including legislation, policy updates, Lean, employee engagement, Equity and Social Justice, and human resources. Transport vehicles to outside vendors for repairs and upgrades.

Motor Pool Dispatch:

• Resolve technical issues, handle troubleshooting, and provide customer service.
• Process new user accounts and user access in the Motor Pool Dispatch reservation system Manage scheduling of vehicles for maintenance and cleaning.
• Develop internal marketing materials, user guides, and pamphlets.
• Deploy weekly customer surveys and present vehicle reservation and utilization reports Support Supervisors/Managers in generating utilization reports.
• Handle asset and account management in the Motor Pool Dispatch reservation system Collaborate with Fleet staff at the Renton and Orcas shops.
• Assist KC Agencies with their pooled vehicles using the Motor Pool Dispatch reservation system.
• Transport vehicles to and from the shop for service. Transport vehicles to get cleaned.

We are looking for candidates who:

• Have strong background in providing senior-level administrative support with responsibilities that have advanced progressively, with the ability to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR any equivalent combination of education and experience that clearly demonstrates the ability to perform all the essential duties of the position.
• Enjoy working collaboratively in a team environment; willing to pitch in to help other team members. Have good proactive time management skills that allow for you to successfully complete tasks on time. Enjoy juggling multiple competing priorities with tight timelines with the ability to prioritize work.
• Proficient with the Microsoft Office Suite (particularly MS Excel) and are comfortable with the use of office productivity software and relational databases in their daily work.

Other qualifications that would be helpful in this role:

• Experience working in asset management, reservation, and inventory systems Experience working in new program setup.
• Data entry experience
• Experience processing payroll

Supplemental Information
Location: This position will be based at the Georgetown Shop with occasional travel to various King County sites to fulfill job responsibilities. This is not a remote/hybrid position.

To Apply: The recruitment for this position is open to all applicants.A completed King County Application is required. We highly recommend that you also provide a cover letter detailing your experiences as it relates to this position and a resume.
Selection Process: We encourage people of all backgrounds to apply including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, and veterans. If you have any questions, please contact DES Talent Solutions at DESTalentSolutions@kingcounty.gov
This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 6 months.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Employment Type: Special Duty Assignment or Term Limited Temp (TLT)