Address
Form of workPosition Information
Position Information
Working Title
Administrative Specialist
Department
Office of the Exec Vice Chancellor-50000085
Requisition Number
S_231188
Posting Open Date
12/19/2023
Application Review Date: (To ensure consideration, please submit all application materials before review date)
01/05/2024
Posting Close Date
Open Until Filled
Yes
Description of Work
The Administrative Specialist provides highly skilled professional support and performs administrative duties for the Associate and Assistant Vice Chancellors within the Executive Vice Chancellor's office. The Administrative Specialist serves as the first point of contact for office guests and is responsible for ensuring a professional and welcoming environment, overseeing general office management and maintenance functions. The Administrative Specialist is responsible for managing and coordinating multiple calendars for members of the leadership team, scheduling appointments, and assisting with prioritization of requests and reprioritization when new issues arise. The position manages an array of general office functions and office suite locations, and provides broad support as needed (e.g. event support, special project support, backup to EVC Executive Assistant). The Administrative Specialist provides impeccable client service to a wide range of constituents and guests, including university faculty, administrators, staff, students and alumni, campus guests, and external consultants and the general public. The Administrative Specialist will join an energetic and supportive administrative team in an office with opportunities that strive to leverage individual strengths, talents, and interests.
The University of Nebraska-Lincoln seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse populations we serve. The university fosters a diverse and inclusive work environment that promotes collaboration so that all individuals are able to participate and contribute to their full potential. As an EO/AA employer, the University of Nebraska considers qualified applicants for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See https://www.unl.edu/equity/notice-nondiscrimination.
Minimum Required Qualifications
Bachelor's degree plus two years progressively responsible administrative experience or customer relations.; equivalent education/experience considered. Demonstrated experience working with high-level administrators and constituent groups. Proficient in relevant software programs, including word, excel, Adobe and Outlook. Evidence of excellent communication and organizational skills. Sound judgment and discretion in dealing with sensitive and confidential matters. Possess a strong service-centered philosophy and ability to work independently and effectively as a team member.
Preferred Qualifications
Familiarity with UNL academic programs, administrative structure and software programs.
Pre-Placement Driving Record Review Required
No
Physical Required
No
Commercial Driver's License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances.
No
Criminal History Background Check Required
Yes
Posted Salary
$23.077/hr minimum
How to Apply
Click on "Apply for this Job". You will then either create an application or edit your current application that is on file.
For questions or accommodations related to this position contact
Allison Wortmann, PHR
Academic Personnel and HR Specialist
allison.wortmann@unl.edu
Job Category (old)
Office/Service
Job Type
Full-Time
Alternate Work Schedule (if other than 8-5)
Work Location (City, State)
Lincoln, Nebraska
Position funded by grant or other form of temporary funding?
No
If Temporary, indicate end date
Planned Hire Date:
Appointment End Date
Position Information
Working Title
Administrative Specialist
Department
Office of the Exec Vice Chancellor-50000085
Requisition Number
S_231188
Posting Open Date
12/19/2023
Application Review Date: (To ensure consideration, please submit all application materials before review date)
01/05/2024
Posting Close Date
Open Until Filled
Yes
Description of Work
The Administrative Specialist provides highly skilled professional support and performs administrative duties for the Associate and Assistant Vice Chancellors within the Executive Vice Chancellor's office. The Administrative Specialist serves as the first point of contact for office guests and is responsible for ensuring a professional and welcoming environment, overseeing general office management and maintenance functions. The Administrative Specialist is responsible for managing and coordinating multiple calendars for members of the leadership team, scheduling appointments, and assisting with prioritization of requests and reprioritization when new issues arise. The position manages an array of general office functions and office suite locations, and provides broad support as needed (e.g. event support, special project support, backup to EVC Executive Assistant). The Administrative Specialist provides impeccable client service to a wide range of constituents and guests, including university faculty, administrators, staff, students and alumni, campus guests, and external consultants and the general public. The Administrative Specialist will join an energetic and supportive administrative team in an office with opportunities that strive to leverage individual strengths, talents, and interests.
The University of Nebraska-Lincoln seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse populations we serve. The university fosters a diverse and inclusive work environment that promotes collaboration so that all individuals are able to participate and contribute to their full potential. As an EO/AA employer, the University of Nebraska considers qualified applicants for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See https://www.unl.edu/equity/notice-nondiscrimination.
Minimum Required Qualifications
Bachelor's degree plus two years progressively responsible administrative experience or customer relations.; equivalent education/experience considered. Demonstrated experience working with high-level administrators and constituent groups. Proficient in relevant software programs, including word, excel, Adobe and Outlook. Evidence of excellent communication and organizational skills. Sound judgment and discretion in dealing with sensitive and confidential matters. Possess a strong service-centered philosophy and ability to work independently and effectively as a team member.
Preferred Qualifications
Familiarity with UNL academic programs, administrative structure and software programs.
Pre-Placement Driving Record Review Required
No
Physical Required
No
Commercial Driver's License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances.
No
Criminal History Background Check Required
Yes
Posted Salary
$23.077/hr minimum
How to Apply
Click on "Apply for this Job". You will then either create an application or edit your current application that is on file.
For questions or accommodations related to this position contact
Allison Wortmann, PHR
Academic Personnel and HR Specialist
allison.wortmann@unl.edu
Job Category (old)
Office/Service
Job Type
Full-Time
Alternate Work Schedule (if other than 8-5)
Work Location (City, State)
Lincoln, Nebraska
Position funded by grant or other form of temporary funding?
No
If Temporary, indicate end date
Planned Hire Date:
Appointment End Date
