Administrative Services Officer II - Health Services - Promotional

Salary : $113,560.20 - $138,042.12 Annually
Location : Santa Rosa, CA
Job Type: Full-Time
Job Number: 23/12-0828-DP
Department: Department of Health Services (DHS)
Division: DHS - 22010101 DHS-ADMIN SVCS
Opening Date: 12/18/2023
Closing Date: 12/26/2023 11:59 PM Pacific
Position Information
THIS RECRUITMENT IS PROMOTIONAL ONLY. YOU MUST PRESENTLY BE A FULL- OR PART-TIME REGULAR OR PROBATIONARY COUNTY OF SONOMA, COMMUNITY DEVELOPMENT COMMISSION, SONOMA COUNTY FAIRGROUNDS, OR SONOMA COUNTY WATER AGENCY EMPLOYEE IN ORDER TO APPLY FOR THIS POSITION.
The Department of Health Services (DHS) has requested a department promotional certification to fill an Administrative Services Officer II (ASO II) position. Only qualified permanent and/or probationary DHS employees on the eligible list may be eligible for referral to the department for the advertised position.
The Administrative Services Officer II is responsible for organizing, directing, and managing centralized administrative functions and program support services within the department in accordance with county policies, and federal, state and local regulations. Primary responsibilities include:

• Performing administrative support functions for the Director and Assistant Directors of Health Services
• Negotiating, drafting, and monitoring contracts for goods and services
• Managing the life cycle of grants from the proposal phase to the submission of timely reports to grant-awarding agencies
• Conducting procurement by completing Request for Proposals (RFPs), Request for Qualifications (RFQs), Notice of Funding Availability (NOFA), and either Single-Source or Sole-Source waivers
• Managing Board of Supervisors agenda items from the proposal phase to submission, including implementation of approved actions
• Developing and submitting Program/Position Change Request (PCR) forms when adjustments to the official department allocation list are required
• Submitting requested budgets to finance for contracts and grants
• Developing and implementing administrative and reporting systems and operating procedures
• Recruiting, selecting, training, and supervising a staff of professional, technical, and office support staff who perform administrative support functions

In addition to being flexible, detail-oriented, and highly organized, the ideal candidates will possess:

• Grant management experience, including state and federal grant programs
• The ability to develop and evaluate management improvements and practices using research and analysis
• Strategic and inspiring leadership abilities, which include experience in successfully building teams, supervising staff, and helping them set priorities to meet work plan goals and deadlines
• Excellent oral and written communication skills, including persuasive report writing and the ability to make presentations to senior leadership and the Board of Supervisors
• Intermediate to advanced Microsoft Office skills, including Word, Excel, and PowerPoint
• Strong aptitude for time and project management software
• Human Resources knowledge including government processes, policies, and practices is desirable

This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Administrative Services Officer II.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum Qualifications
Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity.
Experience: Normally, three years of progressively responsible experience in a professional, human resources, administrative, fiscal staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity.
License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position.
Knowledge, Skills, and Abilities
Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; human resources issues and the functions and complexities of occupations found in the assigned department; the operations and functions of county government; research methodology, report writing and basic statistics, and their application; effective personnel and supervisory techniques; modern office methods and procedures.
Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition; purchasing, ISD, safety, organizational analysis and their impact on departmental operations; the use of electronic information equipment and specific systems as used within the department.
Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with County management personnel, employees, and the public in carrying out sound management policies; understand and manage human resources functions; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department.
Selection Procedure & Some Helpful Tips When Applying

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Responses to supplemental questions may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination:
An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
ADDITIONAL INFORMATION
A background investigation may be required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the to determine the requirements for this position.
IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions.
COUNTY OF SONOMA BENEFITS: MANAGEMENT*
These are some of the excellent benefits the County offers:
Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.
Health Plan: Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution.
Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit
IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.
Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.
Plus excellent dental, vision, disability, life insurance, professional development, and more.
For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to or, contact the Human Resources' Risk Management-Benefits Office at or (707) 565-2900.
*IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice.
01
Please summarize your qualifying education, training, and experience in a professional, human resources, administrative, and/or fiscal staff positions.

• List your relevant certifications, coursework, and/or degree(s) specifically in the areas of public administration, business administration, management, accounting, statistics, human resources or closely related areas.
• For each relevant position you list, include job title(s), employer's name, dates of employment (mm/yy - mm/yy), and a description of your primary responsibilities

02
Please describe your professional level fiscally focused work experience. Highlight your experience with grant management, developing and managing budgets, and overseeing departmental accounting and fiscal functions.
03
Please describe your contract or grant management experience, including your role, the types of contracts or grants for which you were responsible, and the dollar amounts involved.
04
Please describe your experience supervising staff. Specify the number of staff and types of positions you supervised (e.g., clerical, professional) and detail the scope of your responsibilities (i.e., hiring, training and development, and performance management, etc.).
Required Question