Address
Form of work
SalaryFinal Filling Date: 4/12/2024
Exam #: 24/80A99/03SA
The Public Defender's Office provides legal representation to indigent persons charged with crimes in Monterey County, ranging from the simplest misdemeanor to complex capital cases. The guiding principle of the Office is that each client is entitled to the best legally attainable outcome. Our attorneys, investigators, and support staff take great pride in providing a consistently high level of service. The Office employs individuals of high ethical standards, character, and professional courage.
The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.
This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.
Examples of Duties
- Sets priorities, researches, compiles and organizes information for supervisor’s use in completing reports, special projects, etc; follows up on projects initiated by supervisor to assure their completion.
- Using discretion, monitors supervisor’s day-to-day activities and schedules. Exercises considerable judgments in committing the supervisor’s time; clears conflicts; arranges travel itineraries and makes reservations. Arranges appropriate meeting and conference accommodations to properly receive guests.
- Organizes and maintains files and records.
- Prepares correspondence either independently or from written copy, transcription or brief instructions.
- May assist in preparation of the annual budget; keep, compile and interpret budget expenditure information. May monitor grant programs, maintaining all appropriate files and assuring compliance with all grant requirements.
- May act as departmental personnel liaison performing support duties relative to recruitment, benefits administration and personnel transactions.
- Assists in the preparation of departmental agenda items for presentation to Board of Supervisors.
- Assembles agendas, prepares meeting files, records and transcribes minutes of meetings, commissions or committees.
THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills and abilities:
Thorough knowledge of:
- Correct grammar, rules of punctuation and spelling.
- Filing systems, including indexing and cross-reference methods.
- Complex bookkeeping and record keeping methods.
- Office management and organizational methods.
- Organize, delegate and evaluate the work of subordinate employees.
- Analyze, evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation.
- Establish and maintain constructive and harmonious relationships with department heads, elected officials and the general public.
- Operate a variety of office equipment such as typewriters, Dictaphone, calculator and personal computer.
Examples of Experience/Education/Training
Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:
Experience:
EITHER
Five years of experience performing increasingly responsible clerical duties. Some positions may require experience including leadworker responsibility.
OR OPTION II
Two years in the class of Senior Secretary with County of Monterey.
Additional Information
CONDITIONS OF EMPLOYMENT
The required conditions of employment include, but are not limited to the following:
- Possess and maintain a valid California Class C driver’s license or the ability to provide suitable transportation that is approved by the appointing authority.
- Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.
The County of Monterey offers an excellent benefits package. Please visit our website to view the ZJ-Unit Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.
NOTES:
As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.
Application and Selection Procedures
Apply On-Line at
https://www.governmentjobs.com/careers/montereycounty,
by Friday, April 12, 2024, 11:59 PM(PST)
or
Hard copy applications may be obtained from and submitted during normal business hours,
Monday – Friday, 8:00 AM - 5:00 PM by contacting:
County of Monterey
Attn: Stephanie Ahumada, Associate Personnel Analyst
168 W. Alisal Street, 3rd Floor
Salinas, CA 93901
Phone: (831) 755-5238 Fax: (831) 757-5792
The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:
- A completed County of Monterey Employment Application
- Responses to the Supplemental Questions
EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Stephanie Ahumada, Human Resources Analyst, at (831) 755-5238, or ahumadas@co.monterey.ca.us.
