Administrative Program Specialist A

Supplemental Information

About this position:

This position provides administrative support and serves as the confidential assistant to the Marina Manager of the Lakefront Management Authority.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Qualifications

Job Concepts

Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level of Work:
Entry.
Supervision Received:
General from higher-level supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Examples of Work

ADMINISTRATIVE FUNCTIONS
Provides administrative support and serves as the confidential assistant to the Marina Manager
Maintains the calendar for the Marina Manager. Makes appointments and arranges meeting rooms and materials as necessary.
Provides proper front desk and phone coverage through greeting tenants and answering the phones at the Orleans Marina.
Process reservations for transient slips. Audits, monitors and updates transient slip availability for accuracy
Assists with collecting rent payments and leases as needed.
Relays messages from tenants to the Marina Manager in order of importance
May be required to report to work during office closures or emergency events as directed by Marina Manager or Appointing Authority.
PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.