Administrative Program Assistant

• Duties:

General office work includes filing, opening/sorting mail, drafting correspondence, preparing mailings and ordering supplies

Greet guests, answer phones, take messages and follow up on voice mail

Assist in preparation of regularly scheduled reports

-Responsible for organization and general office upkeep

Maintain and invenotry of supplies and office equipment

Maintain donor records and database

Maintain bulletin boards and display racks, keep up to date with current information

Proof read publications including website, brochures, newsletters and correspondence

Assis in managing online resources - website & social media

Create excel documents, graphs and charts as directed

Assist with preparing documents for grants

Program Operations:

Assist with weekly food bank

Assist with all programs as needed - Kid Pack, Summer Lunch, Back to School Fair, Community Christmas

HR/Community Relations & Communications:

Assist program managers with recruiting and training volunteers

Maintain volunteer records

Assist with volunteer schedule & sign-ups

Reveiew new volunteer interests submissions & assist with matching duties and schedule

Share inforamtion and updates with volunteers

Develope volunteer relationships

Maintain volunteer communication, both in person and written

Qualifications:
Education: High School diploma

Experience: Two years general office administration experience

-Proven experience as an administrative assistant or in a similar role
-Excellent organizational skills and attention to detail
-Strong problems solving, critical thinking skills, communication skills, both written and
verbal
-Proficient in using MS Office (Word & Excell) Google Suite (Docs, Sheets, Slides) and other office software

-Ability to prioritize tasks and manage time effectively
- Strong proofreading skills to ensure accuracy of documents
- Ability to participate in an active team environment
- Knowledge of phone etiquette and customer service principles

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities, qualifications, or benefits associated with the role.

Job Type: Part-time

Pay: $21.00 - $23.50 per hour

Expected hours: 25 – 30 per week

Benefits:

• Employee discount
• Flexible schedule

Schedule:

• Day shift

Work Location: In person