Administrative Professional

Job description

ADMINISTRATIVE PROFESSIONAL – Fulltime (Hilo)

Local CPA firm, Carbonaro CPAs and Management Group, in business for over 30 years and continues to grow. We have a culture that values family, work-life balance, career and personal growth.

The Administrator position is a key position that supports all divisions: Tax, Audit and Bookkeeping. The ideal candidate possesses knowledge of high functioning office setting. Able to keep the office highly organized while managing client services and supporting coworkers and teams on Maui and Big Island as well as other remote workers.

We are seeking someone who is personable, detail-oriented, familiar with office technology and able to support our Team in Certified Public Accounting. This position is for a person who is able to work in a busy office which includes tax admin, general office admin, client relations and oversee the Hilo and Kona offices among other duties. Job may include traveling to our Kona office once a month and light bookkeeping. Please send us your resume.

Job Duties to include but not limited to the following:

• Client management
• Maintain our client database software
• Receptionist duties - greeting clients, answering phones and managing inquires, etc
• Tax admin - Scheduling, scanning, collating, mailing, filing of tax documents, etc
• Running errands - such as post office, bank, etc
• Office administrator
• Light bookkeeping - such as preparing GET or Form 1099's
• Time and billing processing
• Maintain office equipment and technology - postage meter, copier, computers, phones, internet, etc
• Accounts Receivable - collections & deposits
• Coordinate office events
• Archive office documents and files
• Oversee Kona office administrative needs
• Make travel arrangements as needed
• Marketing - as needed

Soft skill Requirements:

• Be a quick learner
• Critical thinking & problem solving
• Self-motivated
• Excellent phone and customer service skills
• Skilled at Microsoft Office – Word, Excel, Outlook
• People oriented, works well with others
• Highly organized – detail oriented
• Willingness to learn and keep up with technology

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person