Administrative Coordinator

The Administrative Assistant works directly with the Project Coordinator, Project Managers, and Office Manager to assist with completing daily tasks. Assists with all office tasks as needed daily to help maintain workflow. Ability to work under pressure with little supervision. This is an entry level position with room for growth within the company.

• Answering phone and taking detailed messages.
• Light filing and general office duties.
• Assist with daily updates.
• Maintaining Calendar invites for meetings and time off.
• Keep Safety Certifications up to date for field personnel.
• Enter data in reports as needed
• Assist Project Coordinator with scheduling for various tasks for job sites.
• Other duties as needed to assist with completion of daily tasks.

Core Competencies

• Ability to achieve high levels of customer satisfaction through excellence in daily tasks.
• Attention to accuracy and detail.
• Ability to carry out detailed written and/or oral instructions independently.
• Clear and concise verbal and written communication.
• Ability to problem solve; collect and analyze data; prepare findings.

Essential Functions (core duties)

• Ensure accuracy to all tasks.
• Organize and maintain electronic files.
• Interface with internal staff, and customers to answer questions or solve problems.
• Identify areas of improvement and establish or refine existing work procedures and practices.
• Coordinate activities with other departments with a hands-on commitment to getting the job done.
• Ability to input, retrieve and analyze data.

Qualifications:

• Excellent organization and time-management skills
• Strong verbal and written communication skills.
• Ability to meet deadlines and work well under pressure.
• Minimum 1-year administrative experience (Construction office preferred, not required).
• Intermediate experience with Word, Excel, Adobe, Dropbox, and Outlook.
• Must be able to take direction and work with minimal supervision.
• Ability to understand and apply written and verbal direction.
• Ability to speak/understand English and Spanish is required.
• Must have reliable transportation.