Address
Form of workScheduled Hours
40Position Summary
Provide administrative program support for department or program areas.Job Description
Primary Duties & Responsibilities
- Provide program/project support for research, administrative and/or academic activities.
- Coordinate and provide oversight for complex projects.
- Manage or coordinate departmental activities, e.g. personnel and payroll records, purchasing functions, etc.
- Ensure inquiries are addressed and resolved.
- Regularly handle confidential or sensitive information; draft and finalize letters, email messages and other communications.
- Initiate, write, create and edit/review various communications such as newsletters, event schedules, marketing materials, departmental information, program literature and mailings; use desktop publishing software to lay out document; coordinate the printing, publishing and distribution process.
- Documents created require little additional review.
- Plan and coordinate meetings and events including all details associated with event; negotiate with vendors; oversee, troubleshoot and resolve special situations that arise during event.
- Manage event budget.
- Manage fiscal activities related to program; draft annual budget, track expenditures run and analyze reports; oversee accounts payable and purchasing duties for department; perform or oversee all online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
- May coordinate submission of research proposals/grants; compile, monitor, review and analyze grant spending.
- Guide production, formatting and quality of all publications, presentations and related materials.
- May schedule courses, classrooms and laboratories; serve as primary student/parent contact, answer general questions, provide solutions and referrals for questions and problems; serve as liaison to and assist faculty; coordinate faculty recruitment efforts, assist with tenure review process, faculty reviews, faculty records, etc.
- Maintain student record files utilizing databases; respond to inquiries from students; maintain online grade records; may review student academic record, transcripts, review requirements, meet with prospective students and families, prepare admission documents and letters.
- Provide administrative support, including complex calendar scheduling, appointments, travel and engagements.
- Performs other duties as assigned.
Preferred Qualifications
- Bachelor’s degree.
- Demonstrated proficiency with computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.
- Excellent organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
- In-depth knowledge of office procedures.
- Ability to work as part of a team or independently.
Required Qualifications
High school diploma or equivalent high school certification and five years of experience in an office or administrative support position or Bachelor's degree and two years of experience in an office or administrative support position.
Grade
G09-HSalary Range
$22.92 - $35.49 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
