Administrative Coordinator Ii (Part-Time) - Office Of Technology Management

Scheduled Hours
20
Position Summary
The purpose of this position is to administer technologies from the invention disclosure stage through the life of a patent.
Job Description
Primary Duties & Responsibilities

• Serve as the first point of contact for invention disclosure submission and contact with the Office of Technology Management office.
• Review invention and material disclosures from faculty and review for accuracy. Verify data in electronic database and perform functions to create technologies and/or collect reference material from investigator(s) to support the performance of the intake function.
• Manage the distribution and receipt of documents associated with invention disclosures, including the assignment of IP by the member of faculty and any outside inventors, drafting correspondence to stakeholders and managing follow-up as necessary.
• Provide assistance in tracking and maintain timelines by considering federal and foundation guidelines for encumbered IP; obtain and setup award record in the case management database.
• Create and maintain complete and accurate records in both the case management and docketing databases for well-organized retrieval of invention details for outside agencies and internal staff.
• Assist the Compliance Manager with annual federal utilization reporting, notifications, and patent reporting.
• Create and distribute necessary documents for signature, drafting emails to stakeholders and managing follow-up, as necessary.
• Perform other duties as assigned.

Preferred Qualifications

• Bachelor's degree or Paralegal certificate.
• Working knowledge of computer software: including Microsoft Office (Excel and Word), iEdison, Cayuse Inventions, or other Intellectual Property management software, docketing software such as Dennemeyer IQ.
• Law firm experience as a paralegal or legal assistant.
• Intellectual Property experience.
• Attentive to detail and have excellent computer skills.
• Excellent communication and people-management skills.
• Communications skills, organizational ability, and willingness to work as part of a team are also important qualifications.
• Ability to identify key issues, recognize patterns, and manage multiple tasks.

Required Qualifications

• High school diploma or equivalent high school certification.
• Three years of relevant experience.

Grade
G08-H
Salary Range
$20.76 - $32.21 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.