Administrative Coordinator *Communications Experience Preferred*

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed,Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Administrative Coordinator.

Responsible for coordinating/managing administrative activities for the department and ensures efficient administrative operations.

Job Responsibilities:

• Coordinate and manage all administrative functions for the Department of Medicine, including but not limited to scheduling appointments and meetings, preparing agendas and minutes, processing paperwork and forms, and maintaining files and records.
• Assist in the preparation of reports, presentations, and other materials as required.
• Work collaboratively with others to ensure the smooth operation of the department.
• Prepare and distribute departmental newsletters and announcements, including writing content, editing, and formatting.
• Collaborate with departmental staff and faculty to gather information for newsletters and announcements, ensuring accuracy and relevance of content.
• Maintain departmental mailing lists and distribution channels for newsletters and announcements.
• Coordinate activities related to departmental social media accounts.
• Coordinate and actively participate in the departmental Communications and Marketing Committee.
• Coordinate staff development and mentorship programs.
• Monitor and manage department expenses, including processing invoices and purchase orders.
• Coordinate travel arrangements and accommodations for departmental staff and faculty as required.
• Provide administrative support for special events and projects as required.
• Perform other related duties as assigned.

Special requirements include strong writing and editing skills.

Minimum Qualifications:

To qualify you must have a Bachelor's Degree required with 2 years of relevant experience, or the equivalent combination of education and experience. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred). Ability to multi-task and/or coordinate multiple assignments is required. Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required.

Preferred Qualifications:
Strong writing and editing skills

Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 - $74,200.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here