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SalaryWhy Patients Need You
A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
What You Will Achieve
Reporting to the Vice President, Head of Pfizer Brand, the Administrative Coordinator will serve as a critical player in the success of the team. Their role will provide comprehensive day-to-day administrative and select operational support to the VP and the team as a whole. They will be the point person on the team responsible for managing calendars and standing meetings, arranging travel, managing expense reports and purchase orders, planning select meetings and events, serving as the administrative liaison to other departments and helping support the roll out of new brand initiatives.
We are seeking a team member with impeccable organizational and anticipatory planning skills who is a strong communicator and thrives when working independently and in a proactive manner. This is the ideal role for a dynamic administrative professional seeking to gain new operational experiences within marketing.
How You Will Achieve It
- Provides exceptional administrative support to the VP, Pfizer Brand and their leadership team
- Owns the team calendar and proactively maintain complex calendar coordination in partnership with other administrative professionals by anticipating conflicts, prioritizing and resolving conflicts in advance
- Manages full spectrum of travel arrangements/itineraries and timely management of expense reports
- Coordinates activities for meetings/events including contingency and proactive planning (e.g., identifying external venues as needed, ordering food and AV equipment) and materials development and distribution
- Manages and tracks the SAP – Ariba purchase order requisitions for the team and conducts monthly expense invoice tracking to budget
- Manages and updates team sharepoint sites, tracks and triages team mailboxes, manages team distribution lists, and sets up and manages strong operational processes for standing marketing councils
- Assist with onboarding of new colleagues as we grow our team, including updating organizational charts and ensuring appropriate resources and training
- Occasional PowerPoint deck creation, and teams/presentation management during meetings, note-taking, and meeting summary distribution
- Occasional support of new brand initiatives, including coordinating divisional communications, roll-out planning and project management
Qualifications
- High School Degree or GED and 4+ years of related experience supporting a dynamic and growing team required
- College degree preferred
- Proven experience supporting senior leaders in a fast-paced, matrixed organization
- Demonstrates exceptional communication (written and oral) skills, including email etiquette
- Has expert knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Skilled in utilizing the Pfizer applications and systems, including but not limited to Ariba, ePA3 and Sharepoint
- Strong analytic skills and experience in managing invoices, POs and budgets
- Proactively balances tasks, activities and anticipates and resolves broad range of problems or conflicts and ability to guide others in processes (e.g., meeting conflicts, overlapping deadlines, IT issues, team interactions, etc.)
- Thrives in a team-based environment and partners effectively with a range of stakeholders
- Demonstrated project management and operational support experience and interest in growing these capabilities
- Strong organizational skills and ability to develop efficient and effective systems to manage range of administrative and operational tasks
- Takes personal accountability for quality of own work and can independently plan and execute work to meet assigned objectives
- Excellent judgment to determine work methods in different situations and navigate internal organization and processes
Additional Job Information:
- Pfizer US sites
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
