Administrative Coordinator

POSTION:Administrative Coordinator

REPORTS TO: Camp Director

WAGE RANGE: 475-575/week or $15/hour JOB STATUS: Seasonal / Temporary / Non-exempt

Location: YMCA Camp Wakonda

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Administrative Coordinator at Ozarks Regional YMCA ensures that overnight camping programs meet community needs by delivering organized systems to campers and staff.

ESSENTIAL FUNCTIONS:

• Maintain responsibility and take lead for all schedules, camper mail, summer registrations, supply inventory, and trading post functions.
• Create systems for effective communication and execution of camp programming
• Assist other coordinators as needed
• Meeting paperwork deadlines that have been assigned by Camp Directors.
• Ensure effective communication between all staff, co-coordinators, and camp directors.

GENERAL CAMP STAFF FUNCTIONS AND RESPONSIBILITIES:

• Issued staff shirts are worn on check in and check out days, different shirts are issued for use Monday-Thursday.
• Be thoroughly familiar with camp emergency procedures. Be familiar with and uphold all safety regulations at camp. A safe atmosphere is the first consideration at all times.
• Write and submit parent letters and Holiday Cards as scheduled.
• Maintain a professional attitude toward staff, campers, parents and supervisors. Enthusiastically contribute to camper and staff morale throughout the summer. Strive to use proper motivational techniques and language in all dealings with staff and campers.
• Assist enthusiastically and participate actively in all camp activities, giving leadership when it is required.
• Attend all staff training sessions and required staff meetings.
• Cares for and maintains camp equipment and property used by the cabin group. Must also strive to ensure the preservation of the natural environment of the camp setting.
• Explains and enforces health and safety regulations.
• Serve as a positive example to others in the areas of self-control, creativity, punctuality, enthusiasm, discipline, willingness to work and learn, and personal grooming.
• Follow emergency procedures directly as the situation dictates.
• Create a positive atmosphere within the cabin group, being aware of each camper’s unique needs, interests and attitudes.
• Submit reports as required, on time.
• Actively participate in recreational and instructional swim periods under the supervision of the Aquatics Specialist and Program Coordinator
• Supervise and guide various activities for the campers.
• Help with camp set-up and tear-down each week and as assigned.

LEADERSHIP COMPETENCIES:

• Collaboration
• Program/Project Management

QUALIFICATIONS:

• Two years of working in an overnight camping setting preferred
• Must be 18 years old with high school diploma or equivalent.
• Must be available throughout the summer (May 17th-August11th)
• Reliable transportation required
• Must be able to attend weekly leadership meetings on Sunday’s at 11:00am
• Must be able to align with and demonstrate the YMCA four core values on a consistent basis
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
• Commitment to inclusion and compliance with the Americans with Disabilities Act (ADA).

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• This is a safety-sensitive position: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee needs sufficient strength, agility, and mobility to perform essential functions and to safely supervise program activities.
• The employee frequently is required to sit and reach and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.

BENEFITS:

Excellent benefits include seasonal housing (optional for this position), all meals provided during hours of camp operation, free membership and discounted YMCA childcare and other programs. The incumbent will exhibit the core values of caring, honesty, respect, and responsibility in all aspects of their work with the YMCA