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Form of workJob Description
SUMMARY
The individual is responsible for daily invoicing, daily input of scrap data, cursory review of inventory build jobs ready to close, accounts payable invoice entry, month end reporting and graphs and ad hoc assignments as necessary from the CEO. Research, resolving invoicing discrepancies, addressing inventory inquiries, changing customer order lines, problem solving with accounting, production and materials personnel will be daily duties. Verifies product shipment documentation, logistics documentation, scrap tag entries and sales margin reports. Must be able to adapt to a fast-paced and changing production and warehouse environment, the ability to manage multiple competing task/demands. Position requires strong organizational skills, strong computer skills, strong excel skills a must, ability to learn and apply multiple systems for tracking orders and jobs, attention to detail and accuracy and problem-solving skills – dig deep to resolve the issue. Assists in monthly reporting for company performance.
ESSENTIAL JOB FUNCTIONS
- Checks transactions for product in and out of inventory related to billing transactions in Epicor.
- Identify open jobs for review and closure related to daily shipments and inventory transactions.
- Daily entry of scrap with input from all production departments, supervisors and materials control.
- Scrap pareto reporting will be trained, graphs are expected and ad hoc reports assigned by Dir. Of Mfg.
- Enter Accounts Payable invoices for specific suppliers and any associated month end duties
- Weekly and Month end reporting, graphs and data collection
- Maintain a clean and orderly work area.
- Daily scanning of accounts payable and invoicing is required.
- Backup receptionist and lobby attendant as necessary.
QUALIFICATIONS
EDUCATION, CERTIFICATES and / or EXPERIENCE
- High School Diploma or GED
- Experience with operation of inventory control software, ERP / MRP, printing labels, word processing, spreadsheets, generating reports and ability to effectively communicate via email
- Strong computer skills, experience with multiple computer systems, ease with new technology
- Microsoft Excel, Word and PowerPoint experienced required for a successful candidate.
LANGUAGE SKILLS
- Ability to read, analyze and interpret data, common business documents, and interact with co-workers.
- Ability to answer telephone professionally, write reports or procedures; and effectively present information to management, customers, vendors and employees.
MATHEMATICAL SKILLS
- Ability to work with mathematical concepts such as margins, costs, sales prices and quantities.
- Ability to apply concepts such as fractions, percentages and ratios.
REASONING ABILITY
- Ability to work with customer credits, supplier debits and aging reports
- Ability to work with supplier statements
- Must be an organized self-starter with good reasoning skills.
- Must be able to work under general supervision and take direction.
PHYSICAL DEMANDS
- While performing the duties of this job the employee is frequently required to walk; sit, talk and hear, stand, use hands; reach with hands and arms. Physical requirements are the ability to lift up to 25 pounds occasionally and continuous data entry for several hours per day.
COMPUTER SKILLS
- Must possess STRONG personal computer skills including a working knowledge of Microsoft Office Products, to include Word, Excel, Power Point, Project and Microsoft Outlook.
