Administrative Associate Ii

Reporting to the Associate Warden of Programs, this position is responsible for providing secretarial/clerical support in the Programs Department. Job responsibilities include, but are not limited to, the following:

• Providing office management for the Associate Warden of Programs and performing clerical administrative duties daily.  
• Planning work, understanding and carrying out both oral and written instructions, reviewing completed tasks to ensure accuracy, and meeting daily and monthly deadlines.
• Performing a variety of office and/or technical tasks to accomplish the specialized processing of information, documents, or materials.  
• Preparing and maintaining logs, coordinating tracking systems, and researching offender grievances regarding medical and programs.
• Receiving telephone calls from other staff, department personnel, community volunteers, citizens, press, offenders’ attorneys and families, and other agencies.

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position.  We will not review resumes in lieu of Experience and Education listed on the application.  Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Department of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.)
 
To qualify for this position, applicants mustdocument on the application that they possess ALL of the following:

• Experience using Microsoft Excel
• Experience using Microsoft Word

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guide for details.
High school or General Educational Development (GED) diploma and one year of administrative experience
Or
An equivalent combination of education and experience.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
 
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
 
It is critical to our screening and salary determination process that applications contain comprehensive information.  Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses.  Resumes will not be accepted in lieu of completing this application.  Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit.   Degrees must be received from appropriately accredited institutions.
 

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing.  If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements:  Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape."  Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader).
• Per NC General Statute 143B-972.1 (Download PDF reader), applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”).  This is in addition to submitting fingerprints during the application process.