Administrative Assistant to the Director of Sales

Administrative Assistant to the Directorof Sales

FLSA Classification

Non-exempt

Salary Grade

$20.00 an hour

Hours

10:00 am to 6:00 pm

Reports to

Director of Sales and Marketing

Job Description

Summary/Objective

The Director of Sales and Marketing of a 30- 30-year-old, family-owned wine distributor is seeking a full-time professional to act as the Administrative Assistant.

Independent judgment is required to plan, prioritize, and organize a diversified workload. Bookkeeping responsibilities include the computing, classifying, and recording of financial transactions to ensure the financial records of the organization are accurate; performing routine financial calculations and general ledger duties; and checking the accuracy of calculations performed by other employees. This position may also be required to perform the functions of the Office Assistant job descriptions as needed. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Essential Functions:

• Process supplier invoices
• Process end-of-week reports
• Process end-of-month reports
• Keep wholesale price grids and all related programs updated
• Update accounting with supplier allowances
• Coordinate supplier visits
• Liaison between the sales team, Operations, and the Sales Director
• Performs additional duties as assigned by the Director of Marketing

Competencies:

• Dependable
• Takes Initiative
• Dedicated
• Positive Attitude
• Integrity
• Team Oriented
• Office Experience: General, Scheduling; Telephone Skills; Typing, Documentation Skills; Meeting Planning; Verbal Communication; Written Communication; Dependability; Attention to Detail; Administrative Writing Skills

Qualifications:

• Extensive working knowledge of QuickBooks or similar software with the ability to learn new or updated software.
• Extensive working knowledge of Excel, including “formulas,” “conditional formatting,” “data validations,” “text to columns,” and creating tables and graphs, for example.
• Exceptional math skills
• Able to organize and manage a high volume of incoming and outgoing emails and phone calls
• Professional oral and written communication skills
• Great note-taker and able to ask probing questions
• Critical thinking skills
• Able to lift 45lbs repeatedly
• NC Driver’s License and reliable transportation
• Clean driving record

Benefits:

• Health Insurance benefits after 90 days
• Two weeks of paid vacation
• Paid Holidays
• Retirement matching after two years of full-time employment
• Dental, IRAs, and other planning available.

Other duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.