Administrative Assistant - Bookkeeper

Job Summary: Responsible for the administrative and bookkeeping functions outlined below.

Essential Duties and Responsibilities

• Telephone Receptionist duties.
• Process mail and faxes by scanning, notifying, and filing electronically
• Record, enter, and scan receipts and daily check deposits
• Monitor online store, sending purchased items to customers in a timely manner
• Assist customers, process, and record online store orders
• Post detailed payments from online store in accounting software on a daily basis
• Compile documents required for new hire orientation
• Maintain personnel information in electronic files to mirror hard copy files
• Make bank deposits and post office runs as needed
• Assist in processing timesheets and payroll reports
• Administrative Support to Executive staff members
• Coordinate and work closely with other administrative staff
• Schedule Teams and GOTO meetings and update department schedules
• General office duties and other projects as assigned
• Verify and enter A/P Invoices into accounting records
• Invoicing customers and support for monthly bank and credit card reconciliations
• General accounting functions
• Performs other duties as necessary

Requirements

Knowledge of QuickBooks is a must. Basic accounting and bookkeeping experience, executive administrative support, as well as familiarity with general medical office procedures required. Intermediate skill set in Microsoft Excel, Word, Power Point, and Outlook are necessary. Position necessitates employee to keep financial and personnel information confidential. Must have attention to detail. Excellent communication (written and verbal) and organizational skills are necessary. Ability to work independently and prioritize to meet deadlines required.

Education

Associates degree in business or accounting required. The ideal candidate will have a minimum of 3 to 5 years of executive administrative support and bookkeeping experience.