Administrative Assistant

Pay based on experience and qualifications: $50,000 - $65,000 per year

McDonald Automotive Community Involvement includes:

· Primal Audi- Denver (amateur-elite cycling teams)

· American Diabetes Association

· Tied to a Cure

· Children’s Diabetes Foundation

· Warren Miller

About your role:

The Administrative Assistant supports the executive suite at McDonald Automotive Group. In addition, the Administrative Assistant is a liaison between the family, employees, customers, and vendors for all executives in the executive suite.

Essential Duties and Major Responsibilities:

· Establishes and maintains a healthy line of communication with the Executive Assistant.

· Manages and maintains the company/contact database.

· Responsible for managing multiple offices, including but not limited to equipment, furniture, supplies, and office inventory.

· Prepares project summaries and maintains ongoing communication, all within expected timelines.

· Provides dedicated administrative support to executive team in a professional, confidential, and organized manner.

· Assists in coordinating team meetings and events (on and off-site).

· Answer incoming calls, texts, and emails in a friendly and professional manner.

· Edits and completes first drafts for written communications.

· Facilitates coordination of travel and business meetings.

· Sort incoming emails based on their importance and urgency.

· Schedule and coordinate meetings and conference calls for the executive team

Ensure that all necessary materials and resources are available for meetings.

· Assist with other duties as assigned.

Family Support and Liaison

· Assists family members with travel arrangements, lodging, and meal planning as needed.

· Maintains discretion and confidentiality in relationships with all family members.

Office Management

· Responsible for managing the executive suite, including but not limited to equipment, furniture, and supplies.

This job description outlines the primary duties and requirements of the Administrative Assistant. However, additional responsibilities may be assigned as needed to support the needs of the organization.