Address
Form of work- This position provides administrative support of a technical/functional and confidential nature for a major function and/or one or more departments.
- Compiles reports and analyses, drawing data from a variety of sources, including own in-depth knowledge of the organization.
- Designs or coordinates the production of presentations and projects involving the use and/or understanding of word processing, database and/or graphics software.
- Composes and types of correspondence, documents, reports, and/or presentations for others using advanced skills in word processing, database, and/or graphics software. Proofreads documents created by others. May record minutes of meetings and type for distribution.
- Responds to inquiries from internal/external customers in a positive manner and provides initial problem solving and process integration. Screens calls and visitors.
- Sorts and distributes mail.
- Duplicates material and orders office supplies and maintains the inventory.
- Provides administrative/clerical services involving work of a technical/functional and confidential nature. Organizes events for the department/organization as needed.
- Organizes, maintains, and purges files. Enters data as requested.
- Processes check requests, expense reports and timesheets using proprietary software packages.
- Maintains appointment calendars, arranges travel, schedules reservations and compiles expense statements.
- Compiles budgets/reports and distributes same. Assists in identifying project/budget accounting errors and follows through to correct errors.
- Assists in preparing contracts/agreements, purchase requisitions, requests for services and ensures proper information is recorded for each entity.
- Develops, modifies and updates office procedures.
- This position provides administrative support of a technical/functional and confidential nature for a major function and/or one or more departments.
- Maintains appointment calendars, arranges travel, schedules reservations and compiles expense statements.
Requirements
- 0 to 5 years of experience.
- Proficiency in using proprietary software such as financial tracking, invoice payment, time reporting and customized technical/functional software for supported departments.
- Proficiency in the use and application of computer programs: word processing, financial spreadsheets, e-mail programs, presentation and database.
- Good math and writing skills, including spelling and grammar.
- Effective oral and written communication skills.
- Effective analytical and problem-solving skills.
- Effective multi-tasking skills.
- Good organization skills, including proficiency in developing clear and concise work papers.
- Employees must be able to perform the essential functions of the position, with or without an accommodation.
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
